HOYA Electronics primary focus is on the development of optical and extreme ultraviolet (EUV) photomask blanks, which are critical components in the manufacturing process of the latest-generation chips used in various applications such as artificial intelligence, high-performance computing, and 5G, as well as the production of various memory, logic, and power devices.
Life at HOYA Electronics
HOYA strives to create innovations for a better future for people.
At HOYA Electronics, we are dedicated to innovation in the information technology segment, envisioning a world where all can thrive in harmony with nature. Our people are guided by our mission along with principles of commitment and innovation, influence every decision and action we take. We prioritize environmental protection, safety, and human rights, fostering diversity, inclusion, and employee well-being.
Be Empowered to Innovate and Develop for a Better Tomorrow with Us
- Experience an empowering and inclusive workplace that fuels your growth and development.
- Unlock your potential with abundant opportunities for skill-building and career advancement.
- Thrive in an environment that supports work-life balance and values your well-being.
- Receive fair and competitive rewards your success is our success.
- We believe in recognizing excellence and celebrating your contributions.
Get to Know the Role
The Senior HR Executive is responsible for overseeing accurate and timely payroll processing for two business divisions within our Malaysia factory. While payroll is the primary focus of this role, the incumbent will also support broader HR operations, HR programs, and cross-functional initiatives.
This role requires strong technical payroll expertise, sound knowledge of HR practices, attention to detail, and the ability to collaborate effectively with key senior stakeholders. The position plays a key part in ensuring service excellence, statutory compliance, and continuous improvement across HR processes.
Essential Responsibilities
Payroll Management (Primary)
- Lead end-to-end payroll processing for assigned business divisions, ensuring accuracy, punctuality, and confidentiality.
- Review and validate monthly payroll inputs including attendance, overtime, allowances, and variable pay elements.
- Ensure compliance with Malaysia Employment Act, statutory requirements, and regulatory submissions including but not limited to KWSP/EPF, PERKESO/SOCSO, EIS, LHDN/PCB, HRD Corp/HRDF, ASNB, THiJARI Biz, PTPTN, Zakat.
- Administer statutory contributions and monthly/annual tax reporting (EA, E form).
- Maintain payroll master data and ensure integrity across HRIS (Oracle), payroll system, and time attendance platforms.
- Handle payroll-related inquiries and provide timely support to employees and managers.
- Support payroll audits and maintain proper documentation and internal controls.
Other Responsibilities
- Assist HRBP with compensation administration, annual increment/bonus cycles, and data consolidation.
- Contribute to continuous improvement projects involving digitalization, process optimization, HRIS (Oracle) enhancements, and policy reviews.
- Perform any additional tasks or duties assigned by the HR Manager to meet business needs.
Required Qualifications
- Bachelor's degree in human resources, business administration, or related field.
- Minimum 5 years of relevant experience, with hands-on expertise in end-to-end payroll processing; manufacturing experience preferred.
- Solid working knowledge of the Malaysia Employment Act and payroll statutory regulations.
- Experience using HRIS (Oracle) and payroll/time attendance systems (Links).
Technical Skills
- Strong proficiency in payroll systems and HRIS (Oracle).
- Advanced Excel skills for payroll validation and reporting.
- Understanding of payroll accounting entries, cost allocation, and reconciliation.
- Ability to analyse payroll data, identify discrepancies, and propose corrective measures.
Soft Skills
- High integrity and strict confidentiality in handling sensitive data.
- Strong interpersonal and communication capabilities to engage with employees, leaders, auditors, and external agencies.
- Excellent attention to detail and analytical thinking.
- Ability to manage deadlines and work effectively in a fast-paced environment with changing priorities
- Proactive, resourceful, and solutionfocused.
- Collaborative mindset with the ability to support cross-functional teams.
HOYA Electronics Malaysia Sdn Bhd is an equal opportunity employer. We are committed to building diverse teams and creating a safe and inclusive workplace that enables our people to perform at their best, regardless of nationality, ethnicity, religion, age, or gender identity and other attributes that make every individual unique.
An offer with HOYA Electronics Malaysia is conditioned upon the successful completion of pre-employment conditions, as applicable, and subject to applicable laws and regulations.
HOYA Electronics Malaysia does not charge candidates any recruitment fees or unlawfully collect any other payment from candidates as consideration for their employment with HOYA Electronics Malaysia.
