Human Resource Executive (Operations & Payroll)

Key Responsibilities

1. Payroll Processing & Statutory Compliance

• Manage end-to-end monthly payroll processing to ensure accuracy, completeness, and timely salary disbursement.
• Calculate and verify salaries, overtime, allowances, deductions, unpaid leave, and other payroll-related payments.
• Ensure compliance with Malaysian employment laws and statutory requirements, including EPF, SOCSO, EIS, PCB, and other applicable statutory contributions and deductions.
• Prepare and submit statutory reports, payments, and payroll-related documentation within the required timelines.
• Reconcile payroll records and investigate discrepancies to ensure accurate payroll reporting.
• Prepare payroll reports, management reports, and other payroll-related documentation as required.
• Maintain proper payroll records and ensure confidentiality of employees personal and remuneration information.

2. Payroll Systems & Process Improvement

• Administer and maintain payroll systems, HRIS, time attendance systems, and other HR applications.
• Ensure the accuracy and integrity of employee master data, payroll records, and system configurations.
• Perform payroll system testing, data verification, and troubleshooting when required.
• Identify opportunities to streamline payroll processes, improve system efficiency, and strengthen payroll controls.
• Work closely with system vendors and internal stakeholders to resolve payroll system issues and support system enhancements.

3. Employee & Stakeholder Management

• Serve as the primary point of contact for payroll-related enquiries and provide timely, accurate, and professional responses.
• Coordinate with external vendors, auditors, and relevant government authorities on payroll, statutory compliance, audit, and system-related matters.
• Communicate effectively in Mandarin with relevant stakeholders where required.

4. General HR Operations

• Provide support for day-to-day HR operational activities and departmental initiatives when required.
• Assist with payroll audits, statutory reviews, and internal compliance checks.
• Support HR reporting, documentation, and continuous improvement initiatives.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
• Minimum 2 years of relevant HR experience, with strong hands-on experience in end-to-end payroll processing.
• Practical knowledge of Malaysian employment legislation, payroll regulations, and statutory compliance requirements.
• Experience using payroll systems and HRIS, including payroll data management, reporting, and reconciliation.
• Experience supporting multi-entity or high-volume payroll processing will be an added advantage.

Skills & Competencies

• Strong attention to detail and a high level of numerical accuracy.
• Good analytical, organizational, and problem-solving skills.
• Proficient in payroll systems, HRIS, and Microsoft Office, particularly Excel.
• Strong sense of confidentiality, integrity, and accountability.
• Effective communication and stakeholder management skills.
• Able to converse in Mandarin to support business and stakeholder requirements.
• Able to work independently, manage deadlines, and handle confidential payroll information professionally.