Purpose of the role
To provide comprehensive Human Resource Administration and to support the Asia Pacific Region in all aspects of Human Resource. Working closely with the Vice President, Human Resource Asia Pacific to ensure a high quality of service is delivered to the business.
Main Areas of Responsibility
HR Administration
- Administer HR related documentation, such as employment contracts, confirmation letters, promotion letters, extension of probation, visa applications, certifications
- Update stamping for new employment letters via LHDN portal
- Prepare and keep up-to-date employee P-files for all employees in Singapore; collate and keep up-to-date P-files for all employees in Asia Pacific (original contracts in employment country but copy in Singapore).
- Super user and main point of contact for HRIS for Asia Pacific. Input and update data in a timely manner into Workday HR Information System by gathering data from APAC region
- Prepare requisitions for new employee & onboarding
- Provide support for Payroll admin such as TP3 form, update of information in WD
- First of contact for employee work pass applications and renewals. Ensure work pass data is kept updated
- Work with appointed agency to process the work pass applications
- Prepare and maintain ad hoc reports and queries
- Compose and distribute routine written correspondence from HR
- Compose and distribute routine written correspondence from HR
- Distribute routine communication emails via HR Mailbox
- Maintain HR calendar, administrative forms and manuals
- Arrange for GB values training for new employees and any other training for employees
- Provide clerical and administration support to HR Department
Office Management
- Responsible for maintaining the office needs and acting as Office Manager
- Ensure lease terms are maintained and premise is kept clean
- Work closely with building management
- Collect, sort and distribute incoming correspondences
- Corporate phone registration and termination contract
- Updating DBKL premise license annually
- Assign new hire locker key and collect the return key upon resignation
- Liaising with IT for laptop readiness for employees onboard
- Prepare access card for new hires and return access card for resignation
- Liaising with vendors for office upkeep
- Daily cleaning service
- Monthly grease trap service
- Quarterly air-conditioning service
- Quarterly water dispenser service (Coway)
- Bi-annual water dispenser service (Wells)
- Other duties as assigned
Working Relationship With
All employees, HR Team and various HR related vendors
Background And Education
- Minimum of education is Diploma in Human Resources or Administration or equivalent
- Organizational skills and ability to Prioritize
- Proactive, professional and confident with high Integrity and trust
- Independent, goal-oriented and self-motivating personality
- Fluent in English (verbal/written) and preferably able to speak one or more Asian language
- Be prepared to travel regionally, and willing to work outside office hours
Professional Experience
- Minimum 3 years of experience in Human Resource Administration preferred but not necessary
- Proficiency in IT skills, particularly Microsoft office
- Past working experience within an international/multicultural environment is an added advantage
- Knowledge of HRIS an added advantage
