Gamalux Oils Sdn Bhd was established in Malaysia in October 2009. Since then, we have established ourselves and built a reputation as the pioneer in solvent extraction and specialised pre-treatment technologies for sustainable renewable energy feedstocks, emphasising green technology. Gamalux Oils contributes to Mother Nature by recycling agricultural waste from palm-based materials to produce valuable feedstocks for renewable energy markets. Our organisation can process and pre-treat multiple agricultural-based cargos to produce valuable feedstocks for various industries, such as Biodiesel (BD), Hydrogenated Vegetable Oil (HVO), and Sustainable Aviation Fuel (SAF) industries.
We are looking for a proactive and detail-orientedHuman Resources and Administrative Executiveto support HR and administrative functions. The role includes payroll, recruitment, employee relations, compensation & benefits, and general HR operations, ensuring compliance with company policies and labor laws while fostering a positive workplace environment.
Key Responsibilities;
Payroll & HR Systems;
- Process monthly payroll accurately and on time.
- Manage payroll matters including overtime, allowances, deductions, and adjustments.
- Prepare and submit statutory contributions (EPF, SOCSO, EIS, PCB).
- Maintain payroll records and respond to employee payroll queries.
Recruitment & Onboarding;
- Manage the full recruitment lifecycle, from job posting to onboarding.
- Screen resumes, coordinate interviews, and liaise with hiring managers.
- Maintain accurate candidate records in HR databases.
- Ensure timely and professional communication with candidates.
Compensation & Benefits;
- Administer staff compensation and benefits, including insurance, leave, and allowances.
- Maintain accurate compensation & benefits records.
- Assist with benefits enrollment, changes, and terminations.
- Prepare reports related to compensation and benefits as needed.
Industrial Relations;
- Assist in employee counseling sessions.
- Support disciplinary actions, reports, and related documentation.
- Promote positive employee relations and support conflict resolution.
HR & Administrative Support;
- Prepare HR correspondence and internal communications.
- Ensure compliance with company policies, labor laws, and statutory requirements.
- Maintain records of company assets and track inventory.
- Coordinate staff uniform issuance and replacement.
- Support front desk and other administrative tasks as required.
- Undertake ad-hoc tasks assigned by management.
Qualifications & Skills;
- Diploma or Bachelor's degree in Human Resources, Business Administration, or related field.
- 2-5 years of HR or administrative experience, with exposure to recruitment and benefits administration preferred.
- Strong organizational, multitasking, and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office and HRIS systems.
- High level of integrity, confidentiality, and professionalism.
- Knowledge of labor laws and statutory compliance is an advantage.
- Familiarity with HR processes, staff appraisal, and asset management is a plus.
