Human Resources Executive-Payroll & HR Operations

Adecco Malaysia is Hiring!

Human Resource Executive for Payroll Management & HR Operations.

We are seeking a talented HR Executive with proven experience in Payroll Management and HR Operations. This is an excellent opportunity to join a dynamic HR team and contribute to delivering seamless HR services and employee support.

Location: Kuala Lumpur, Malaysia

Reporting to: HR Director

About Adecco

The Adecco Group is a Fortune 500 global leader in talent advisory and workforce solutions, driven by a powerful purpose – making the future work for everyone. With a presence in over 60 countries and territories, we help organizations optimize their talent strategies and empower individuals with meaningful career opportunities.

Job Summary

The Adecco Group seeking a detail-oriented HR Executive to manage end-to-end payroll processing and support a wide range of HR operational functions. This role is critical in ensuring accurate and timely payroll, compliance with statutory requirements, and seamless employee lifecycle management.

Key Responsibilities

Payroll Management

• Maintain and update employee movement data in HRIS (e.g., new joiners, leavers, salary adjustments).
• Manage full-cycle payroll and claims processing, including gathering inputs, executing payroll runs, uploading bank files, and reconciling finance/statutory reports.
• Calculate quarterly incentives/commissions and bonus payouts
• Ensure timely and accurate tax filings and submissions.

HR Operations

• Prepare HR documentation such as employment certificates, salary adjustment letters, and redesignation notices.
• Oversee onboarding and offboarding processes, including access provisioning and internal announcements.
• Administer compensation processes, including preparation of bonus and Short-Term Incentive (STI) letters, and calculation of STI payouts.
• Manage work pass applications and renewals.
• Coordinate HR announcements for employee movements.
• Support insurance billing and verification processes.
• Act as the super-user for HRIS, payroll, and leave management systems.
• Be the custodian of HR documents and to provide support in internal and/or external audits

Qualifications

• Diploma/bachelor's degree in human resources, Business Administration, or related field.
• Proven experience in payroll processing and HR operations, preferably in a regional or MNC environment.
• Strong knowledge of statutory requirements and tax regulations.
• Proficiency in HRIS and payroll systems.
• Excellent attention to detail, organizational, and communication skills.