Intern - Global Talent Mobility

Position Details

Department: Global Talent Mobility

Location: Penang and G Tower

Duration: 6 months

About the Role

The Global Mobility Intern provides operational and administrative support to the Global Mobility in delivering seamless endtoend mobility services. This role assists with immigration processing, relocation of coordination, compliance activities, and employee experience for inbound and outbound assignees. The internship offers hands-on exposure to global mobility operations, immigration governance, and cross-border workforce management.

Key Responsibilities

Support the full expatriate lifecycle, including onboarding, documentation collection, renewals coordination, and offboarding processes.

Maintain accurate expatriate files, databases, and mobility trackers

Assist with visa, employment pass, and work permit applications, renewals, and compliance documentation.

Track application progress, expiration dates, and ensure timely follow-ups with employees and vendors.

Gather complete and compliant documentation from employees and stakeholders.

Maintain updated passport validity records and related compliance documents.

Coordinate safe handling, collection, and return of passports.

Support notarization, attestation, certification, and preparation of immigration-related documents.

Prepare mobility-related letters (travel letters, assignment documents, onboarding support letters, etc.).

Process onboarding reimbursements and assist with mobility-related correspondence.

Update dashboards, trackers, and reports on ongoing expatriate and mobility activities.

Handle data entry, filing, documentation control, and system updates related to mobility workflows.

Support preparation of audit documents and ensure compliance with internal policies and controls.

Assist in scheduling meetings, preparing minutes, and coordinating internal/external appointments.

Support continuous improvement initiatives, SOP reviews, and documentation updates.

Assist with ad hoc tasks that contribute to overall mobility operations.

Learning Opportunities

Hands-on exposure to expatriate administration, global mobility operations, and cross-border workforce processes.

Experience with Employment Pass (EP), MDEC, and other immigration procedures, including compliance requirements.

Develop stakeholder management skills through interaction with employees, vendors, and government authorities.

Learn best practices in mobility governance, process management, and employee experience in a global business environment.

Requirements

Pursuing a diploma or degree in HR, Business, Law, or related fields.

Strong attention to detail and ability to handle confidential information.

Good communication and interpersonal skills.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

High level of cultural sensitivity and discretion when handling sensitive employee information

Proactive, organized, and willing to learn in a fast-paced environment.