IT PMO, Governance & Compliance Specialist

1. What the job should do

Provide end-to-end coordination, governance, compliance and project management support by managing IT spend approvals, project planning, procurement activities, financial tracking, risk management, governance documentation and management reporting.

1. To whom or what it should be done

Support Data Management initiatives, project teams, internal stakeholders, governance forums, approval committees, vendors and service providers by ensuring requirements, documentation, approvals, budgets and deliverables are coordinated and maintained effectively.

1. How it supports the business

Ensure projects and operational initiatives are governed, compliant, transparent and delivered on time through effective oversight, accurate reporting, controlled financial management and timely stakeholder coordination, enabling informed decision-making and successful execution of business objectives.

Accountability

1. IT Spend, Budget & Approval Governance - Coordinate IT Spend (ITSP) and project approval submissions; prepare and validate approval papers; consolidate business justification, scope, costs, risks and dependencies; track approval status and fulfilment of approval conditions.

2. Project Portfolio Planning & Coordination - Coordinate project plans, milestones, deliverables and dependencies; monitor project progress; maintain project records and portfolio trackers; follow up with workstream owners on status updates and action items.

3. Governance, Compliance & Resilience Management - Maintain governance and compliance documentation; coordinate H2H, ORO, DR and control evidence activities; support audits, attestations, reviews and remediation tracking; ensure documentation remains complete and current.

4. Executive Reporting & Governance Forum Support - Develop management reports, presentation decks and monthly governance packs; coordinate meeting materials, minutes, matters arising and action trackers; support governance forums and management reviews.

5. Financial Control & Post-Approval Monitoring - Track budget utilization, commitments, invoices, payments and financial variances; monitor project expenditure against approved budgets; ensure implementation remains within approved scope and funding.

6. Procurement, Contract & Vendor Management Coordination - Coordinate procurement activities including ITPR, PO requests, contract reviews, SOW documentation and vendor onboarding; liaise with Procurement, Legal, Finance and vendors on documentation and follow-ups.

7. Risk, Issue & Dependency Management - Maintain risk, issues, action and dependency trackers; monitor mitigation plans; highlight overdue items; escalate material risks or unresolved issues through appropriate governance channels.

8. Agile Delivery & Documentation Management - Maintain Agile and project delivery artefacts including backlogs, sprint plans, RAID logs, dashboards, decision logs and delivery evidence; support reporting and governance requirements throughout the delivery lifecycle.

Requirements

• Bachelor's degree in Information Technology, Business Administration, Finance, Project Management, Data Management or a related discipline.
• Candidates with a combination of relevant experience in PMO, governance, compliance, procurement, financial management or project coordination may be considered.
• Minimum 3-5 years of experience in IT PMO, Project Coordination, Technology Governance, Compliance, IT Procurement, Financial Administration, Vendor Management or related roles.
• Experience preparing approval papers, project status reports, governance packs, risk trackers, procurement documents and management presentations
• Working knowledge of Waterfall and Agile / Scrum delivery
• Banking, financial services or another regulated environment experience is preferred
• PMP, PRINCE2, Agile / Scrum, ITIL or governance / risk certification is an advantage
• Strong planning, coordination, follow-up and documentation skills
• Ability to develop concise, decision-oriented management papers and presentations
• Understanding of IT financial management, procurement, contracting and invoice processes
• Strong analytical ability and attention to detail
• Proficiency in PowerPoint, Excel, Word, Teams and project / portfolio tracking tools
• Clear communication, stakeholder management and vendor coordination
• High integrity and discretion with restricted information
• Proactive, structured and confident in escalating material risks and overdue actions