Japanese Speaking Sales & Admin Assistant

Position Overview

We are looking for a Japanese Speaking Sales & Admin Assistant to support the daily operations of our Malaysia office.

This is a broad support role rather than a dedicated interpreter position. The successful candidate will assist with Japanese-English interpretation, sales administration, general administrative tasks, expense claims, and coordination with customers and suppliers.

As the Malaysia operation is relatively small and the overall workload is manageable, prior experience in administration, sales support, or interpretation is not required. Fresh graduates or candidates who are new to this type of role are welcome to apply, provided they are willing to learn and support different types of tasks.

The position will report to a Japanese MD based in Thailand.

Key Responsibilities

1. Interpretation & Communication Support

• Provide Japanese-English interpretation during business meetings and discussions when required.
• Support communication between Japanese MD and local suppliers / business partners.
• Assist with Japanese-English translation of emails, documents, and other business-related materials when necessary.
• Coordinate communication between customers, suppliers, and Japanese colleagues.

For candidates with Mandarin language skills:

• Provide Japanese-Mandarin interpretation support when required.
• When Japanese MD travel to China, provide remote/online interpretation support from Malaysia during meetings with Chinese suppliers or business partners.

2. Sales Administration & Coordination

• Provide general administrative support for sales activities.
• Assist with quotations, purchase orders, invoices, and other sales-related documentation.
• Coordinate and follow up with customers and suppliers when necessary.
• Maintain sales records and related documentation.
• Support other sales coordination activities as required.

3. General Administration & Office Support

• Process expense claims and related documentation.
• Maintain and organize company documents and records.
• Handle general office administrative matters.
• Support day-to-day administrative tasks for the Malaysia operation.
• Coordinate with vendors and external parties when required.
• Handle other ad-hoc tasks necessary for the smooth operation of the Malaysia office.

MUST TO HAVE:

- Diploma/Degree holder

- at least 12years experiences in any admin field

-Good skills in Microsoft office application

PREFER TO HAVE(Advantage)

Mandarin is an added advantage, particularly for communication and interpretation with China-based suppliers.