Legal & Corporate Secretarial Senior Specialist, APAC

About the Role

The APAC Legal and Compliance team is looking for an organised, proactive and detail-oriented Legal & Corporate Secretarial to provide administrative and operational support to the team.

This role would suit someone with experience as a junior paralegal, legal assistant, company secretarial assistant, executive assistant, personal assistant or team coordinator. Prior legal experience would be helpful but is not essential.

Reporting to the Head of Legal and Compliance, APAC, you will:

• Coordinate regional board and shareholder meetings, including scheduling meetings, preparing and circulating materials, coordinating signatures and tracking follow-up actions.
• Support the Head of Legal and Compliance and board secretary with the preparation of board resolutions, minutes and other corporate documents.
• Work with internal stakeholders and external corporate secretarial providers to support director and officer changes, statutory filings, annual returns and other corporate matters.
• Maintain calendars and trackers for board meetings, statutory filings, contract renewals and other key deadlines.
• Coordinate the signing and completion of contracts, resolutions, forms and other documents, including through electronic signature platforms.
• Organise and maintain corporate records, legal documents, templates, precedents and electronic filing systems.
• Assist with the preparation, formatting, proofreading and filing of routine legal documents, presentations and training materials.
• Liaise with external counsel, service providers and internal teams to facilitate communications and follow up on outstanding matters.
• Support administrative aspects of legal spend management, including purchase orders, invoices and matter-level budget tracking.
• Arrange meetings, calls and conferences and provide other general administrative support to the Legal and Compliance team as required.

About You

To be successfully considered for this role, you will have:

• A diploma or bachelor's degree in law, business administration or a related discipline, or equivalent practical experience.
• Approximately 3+ years of relevant experience in legal administration, corporate secretarial support, executive or personal assistance, team coordination or a similar role.
• Strong organisational skills and the ability to manage multiple tasks, deadlines and follow-ups.
• A high level of attention to detail and a structured approach to document management and record-keeping.
• Confidence in coordinating with senior stakeholders and external service providers.
• Discretion and sound judgment when handling confidential and sensitive information.
• Good working knowledge of Microsoft Office and a willingness to learn new systems and tools.
• Strong written and verbal communication skills in English.
• A proactive, dependable and collaborative working style.
• Candidates with strong EA or PA experience who are interested in developing experience in legal operations and corporate secretarial support are encouraged to apply.