Job Summary
Regular communication Legal and Company Secretarial team to assist with board meetings, filings, preparing documentation. Review Agreements for company transactions, ensure compliance with regulatory and legal requirements (BURSA/ SSM), advise sales team on contracts and negotiations, vetting through required documentations and preparing documents for execution and submission to bank/ land office/ external solicitors
Key Responsibilities:
- Reviewing and assessing agreements and contracts
- Drafting legal documents and correspondence
- Supporting dispute resolution matters
- Participating in negotiations and meetings
- Conducting legal research and analysis
- Drafting and updating company policies and procedures
- Reviewing corporate resolutions and related documents
- Compiling, photocopying, and binding board papers
- Organizing and maintaining both physical and electronic filing systems
- Preparing and maintaining internal records, reports, and presentations
- Assisting with the preparation and formatting of documents and correspondence
- Managing incoming calls, emails, and general inquiries
- Assisting with scheduling meetings, conference calls, and appointments
- Coordinating meeting rooms, supplies, and logistics for meetings and events
- Supporting general administrative tasks such as data entry, copying, and filing
Major Responsibilities:
- Support the company, its subsidiaries, and related entities in all legal and compliance matters.
- Maintain and manage both physical and electronic filing systems, ensuring documents are well-organized, easily accessible, and compliant with regulatory requirements.
- Coordinate and manage calendars, as well as arrange meetings for the management team.
Requirements
Education
- Bachelor's degree in Law
- Currently holding or previously held Professional Membership with Bar Council (able to renew).
- At least 3years of experience in a law firm.
Skills
- Fluent in English with strong written and verbal communication skills.
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
- Strong organizational and time-management abilities, capable of managing multiple tasks simultaneously.
- Effective interpersonal skills to communicate professionally with staff at all levels and external partners.
- Able to maintain confidentiality and handle sensitive information with discretion.
- Detail-oriented with a focus on accuracy and quality in all tasks.
Personal Attributes
- Proactive and self-motivated.
- Strong interpersonal skills and a team-oriented mindset.
- Ability to work independently with minimal supervision.
- Adaptability and willingness to take on new tasks or challenges as they arise.
