Legal Secretary / File Manager

Legal Secretary / File Manager (Restructuring & Insolvency and Litigations)

Bazul LLC is one of Singapore's fastest-growing law firms, as recognised by Asian Legal Business. The firm is a large leading commercial practice, and our lawyers are known for their ability to deliver high-quality work as well as their commitment to helping clients achieve success.

We are looking for a Legal Secretary / File Manager to provide high-quality administrative, document and matter-management support to our Restructuring & Insolvency and Litigations team, using technology to improve speed, consistency and visibility across matters.

This role combines legal administration, matter coordination and technology-enabled workflow support. The successful candidate will use approved digital and AI tools to improve efficiency while maintaining human oversight, accuracy, confidentiality and professional standards.

Scope of Work

• Compile and screen legal queries by redirecting or taking forward such queries as appropriate.
• Assist with drafting, formatting, comparing and assembling restructuring, insolvency, and litigations related documents, using approved document-automation or AI tools where appropriate and verifying all outputs against source materials.
• Draft correspondence with clients, banks and other financial institutions, and schedule meetings.
• Manage file opening and closing procedures, including conflict checks and KYC/AML documentation.
• Manage matter deadlines, monitor the progress of matters (including drawdowns, completions and conditions precedent), and generate matter status reports.
• Prepare invoices/bills, payment vouchers, claims, and transfer of funds.
• Send chasers and follow up with clients on outstanding invoices/bills.
• Key in time entries into the firm's practice management system.
• Key in team's client contacts into Outlook.
• Prepare Business Development reports.
• Book flights/accommodation for partners business meetings/conferences.
• Conduct searches (e.g. ACRA, Cause Book, INLIS, and other relevant registries).
• Assist with the collation and preparation of conditions precedent/subsequent checklists and signing sets for financing transactions.
• Any other ad-hoc duties as and when required.

What We Are Looking For

• Highly organised, meticulous and accurate.
• Takes pride in high-quality work and manages multiple priorities calmly.
• Proactive, dependable and resourceful.
• Communicates professionally with people at all levels.
• Embraces technology and AI to improve how they work.

Experience and Qualifications

• At least 2 years of working experience as a Legal Secretary, preferably in Restructuring & Insolvency and Litigations practice.
• A diploma in Law & Management or a degree in Law from a recognised institution.
• Excellent organisational and communication skills.
• Strong Microsoft Office proficiency and confidence using AI tools such as ChatGPT, Copilot or similar.
• Experience with legal practice management systems is an advantage.