The primary purpose of this position is to oversee the whole Finance department for the Principal and agency accounts including financial reporting, account receivable and account payable and ensure outstanding are collected promptly and credit facilities are properly approved.
Credit Management
- Evaluate credit facilities requests and customers credit worthiness through available sources (e.g: credit-rating company, payment history) and to recommend credit facilities to the Management.
- To continuously monitor the outstanding against credit limit, review credit limit if necessary.
- Ensuring credit and collection policies and procedures are followed by the team and to establish and compile clear and well-defined credit procedures for all positions in order to identify high risk debts as well as minimize bad debts
- To monitor and ensure Statement of Accounts, reminders, and warning letters are sent on timely basis.
Accounts Receivable (AR)
- To prepare weekly AR Tracking and Performance Report.
- Guide the team to monitor Aging report and ensure all customer overdue is paid timely.
- To monitor documents released without payment, prompt action and ensuring payment is received.
- To systematically follow up on collection of outstanding accounts with support from AR team
- To ensure payments receipts are updated promptly on daily basis.
- Monitoring debtor balances to ensure overdue meet the KPI on overdue
- To analyze trends in Accounts Receivable balances or significant changes in payment patterns and to rectify major collection problems for weekly Accounts Receivable Meeting.
- Liaising with customers, as well as internal personnel including the sales and marketing team.
Account Payable (AP)
- Verify vendor payment request against purchase order as required and initial the invoice when checked.
- Collect and compile all invoices and ensure the invoices are accounted for in the system.
- Ensure timely preparation of AP transaction and payment of vendor invoices according to the payment terms agreed.
- Monitor the performance of AP employees and ensuring invoices are accounted for timely and accurately.
- Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
- Prepare monthly AP Aging and monitor creditors pending status and ensure all outstanding are resolved timely.
- Work with Operation Team to ensure unbilled expenses are accrued and properly accounted for in the book for the respective month.
- Timely follow up on all rebates arrangements with vendors and ensuring rebates/commissions are received timely and accurately.
- Assist in internal audit and ensure response to the Audit queries promptly.
Agency Accounting
- Monitor and ensure records to asset, liability, revenue and expenses are in accordance with the Malaysian Financial Reporting Standards (MFRS), International Financial Reporting Standards (IFRS) and the requirements of the Companies Act, 2016 in Malaysia
- Verified and approved journal entries and general ledger, ensuring selling, general and administrative expenses are picked up correctly and promptly.
- Ensure timely preparation of monthly management reports as per guideline and deadline set.
- Monitor the preparation of monthly reconciliation of Balance Sheet accounts and ensure deviations are resolved promptly.
- Analyze, interpret, and review performance against budgeted figures and report to superior on the areas of profitability and variances explained.
- Assist in the preparation of all budgets and forecasts.
- Guide and monitor the preparation of statutory audit documents and ensuring promptly response to the Audit queries.
- Guide and monitor the preparation of company tax returns and ensuring timeline are met as per statutory requirement.
- Advise superior regarding accounting & taxation issues such as procedures, legalities, accounting trends, tax savings, statutory compliances, etc.
- Ensure inter-companies outstanding balances are properly recorded and reconciled.
Knowledge & Skills
- Great initiative, dedicated & can work independently under fast paced environment.
- Good interpersonal, communication and negotiation skills.
- Good business acumen & problem solving skills.
- Excellent time management & able to prioritize
- Strong leadership skills.
- Strong analytical skills and attention to detail.
- Competency with huge data analytics
- Focused. Precise and accurate.
- Proficient in written and spoken English.
Perks and benefits
- Medical Outpatient
- Insurance
- Dental / Optical
- Miscellaneous allowance
- Performance Bonus
- Open culture
- Engagement Activities
