Manager - PtP

Job Description:

The incumbent is responsible for setting day to day operational objectives to coordinate Accounts Payable (AP) strategy and plans to manage incoming invoices and maximize cash flow in line with Group policy, internal and external accounting principles, regulations and compliance requirements

Job Responsibilities:

• Manage team members to expand efficiency and ensure effective processes are in compliance with company guidelines, proactively identifying and implementing opportunities for improvement, as applicable.
• Review, evaluate and create proper internal control procedures for Accounts Payable (A/P) team.
• Ensures/develops complete and thorough documentation of all departmental policies, procedures and processes.
• Prepare/understand all account reconciliations for accounts payable and ensure accounts are properly reconciled.
• Responsible for month-end/year-end timely and accurate close processes for A/P team.
• Assists with external audits, as it relates to the accounts payable area.
• Manages the Accounts Payable function, including review of invoices, expense reports and cash disbursement for proper approval and accounting accuracy.
• Develop Accounts Payable metrics, statistics and standard reports. Analyze reports to help determine staffing needs and process flow.
• Complete monthly analytics and monitoring over A/P account balances.
• Review AP team vendors payment cycles to ensure meeting monthly DPO target.

• Ensure AP team meets monthly IKO target by supporting them in resolving issues affecting their performance manage and resolve vendors escalation on late payment.
• Liaise with operation team to ensure prompt resolution of Workspace pending with Operations staff.
• Conduct weekly call with outsourced AP team to review and support them to implement appropriate corrective and preventive measures based on CAPA logged by AP team.

• Verify / approve payment / petty cash / staff claim vouchers, journal vouchers and new vendor maintenance forms.

• Prepare approved supplier listing, approval matrix and spend reports every month to distribute to stakeholders.
• Submission of e-invoicing for foreign vendors on behalf via EIMS portal.

We are expecting the incumbent to meet these requirements:

• Degree in Accounting or Finance or relevant professional certification.
• Extensive Accounts Payable experience: minimum 8 years
• Excellent time management skills and the ability to prioritize work.
• Ability to lead, motivate, train and delegate to ensure deadlines are met.
• Additional skillsets required: detailed oriented, problem-solving skills, and excellent communication skills (both written and verbal).
• Able to work in a fast paced and challenging environment.
• Proficiency in Microsoft Office (Word, Excel & PowerPoint)
• This position is located in USJ, Selangor.

We apologize if you are not contacted. Only shortlisted candidates will be contacted to proceed with pre-screening. Thank you for choosing DHL Global Forwarding as your Employer of Choice.