POSITION SUMMARY
Supervise, monitor and evaluate the outsource engagement of internal audit function for the group. The incumbent also ensures Group-wide implementation of the Enterprise Risk Management (ERM) framework. Supervise the day-to-day operations of MAA Credit Berhad and MAAX Factor Sdn Bhd to ensure compliances towards the regulations and guidelines issued by the authorities and the companies. Report to Audit & Governance Committee on quarterly basis for compliance reporting.
ESSENTIAL FUNCTIONS
Internal Audit
- To be the point of liaison for the external service provider and to oversee, review and comment on the work performed by them.
- To participate and provide inputs on exit meetings with process owners to examine highlighted issues and remedial actions.
- To institute follow-up action to ensure the complete implementation of agreed measures/ policies/ processes meant to address shortcomings identified in audit exercises.
- Undertake the ad-hoc internal audit / investigations as and when required by the Audit Committee.
Risk Management
- To be the point of liaison for the external service provider and to oversee, review and comment on the work performed by them with regards to risk review.
- Provide guidance to the risk management units in the Group's subsidiaries with the assistance of the outsource service provider with regard to their respective work scopes and execution of responsibilities with a view to strengthening their role in the overall governance framework.
Loan Manager
- To undertake loan processing which includes liaising with the relevant solicitors, valuers, borrowers, guarantors, and other stakeholders related to the loan.
- To conduct loan assessment via RAMCI and propose to management on borrowers eligibility.
- To prepare Board papers for Board's approval.
- To prepare Letter of Offer, Loan Agreement and ensure perfection of document before disbursement.
- To oversee the day to day operation of Microfinancing.
- To undertake loan approval and verification for Microfinancing.
- To provide loan report to Group Finance and any other report as requested.
- Manages between 1-3 staff performing loan processing.
Head of Operation and Compliance for MAAX Factor Sdn Bhd
- To undertake the verification and approval (within certain limit) of factoring cases.
- To ensure documentation is in order before disbursement done (except for waived cases as approved by management).
- To discuss with management on recourse action to be taken on defaulters.
- Manages between 1-3 staff performing the admin and operation division.
- Collaborates with teams from other division i.e., Sales & Marketing, Business Development and Risk & Credit Analyst on factoring facilities to share knowledge and problem solving.
Compliance Officer for MAA Credit Berhad and MAAX Factor Sdn Bhd
- To ensure compliance with the Anti-Money Laundering/ Counter Financing of Terrorism Act, Personal Data Protection Act, Money Lenders Act and relevant guidelines issued by authorities.
- To ensure effective implementation of appropriate policies and procedures, including Customer Due Diligence (CDD), record-keeping, on-going due diligence, suspicious transaction report and combating of terrorism.
- To ensure regular assessment of the AML/CFT mechanism such that it is effective and sufficient to address any change in ML/TF trends.
- To ensure security and confidentiality of communication from the respective employees.
- To ensure all employees are aware of the reporting institution's AML/CFT measures, including policies, control mechanism and reporting channels.
- To establish and maintain relevant internal criteria (red flags) to enable identification and detection of suspicious transactions.
- To ensure appropriate evaluation of internally generated suspicious transactions reports before reporting to the Financial Intelligence and Enforcement Department, Bank Negara Malaysia.
- To ensure proper identification of risks associated with new products or services or risks arising from the operational changes, including the introduction of new technology and processes; and
- To ensure compliance with any other obligations that are imposed by the authorities.
Custodian
- To ensure safe keeping of original document, agreements, legal papers, titles, charge, and shares certificates as forwarded by respective companies within MAA Group and its subsidiaries.
- To liaise with key holder and combination number holder on the operation of the safe.
- To appoint new key holder and combination number holder upon their resignation and propose to management for approval.
Others
- To review findings / reports from subsidiaries before they are tabled at the Audit Committee and Risk Management Committee meetings.
- Prepare the Statement on Risk Management and Internal Control (SORMIC), Audit Committee Report and Corporate Governance Statement for the Annual Report. Prepare the Corporate Governance Report for submission to Bursa Malaysia.
- Keep abreast with developments in the internal audit and risk management fields with a view to incorporating the same (where applicable) into the Group's processes and procedures so that the overall compliance / governance framework remains current and relevant to the evolving operating environment / conditions.
- Undertake communication strategies to embed the risk awareness culture at all levels of the organization.
- Perform any ad-hoc assignments as directed by Audit & Governance Committee.
PERSON SPECIFICATION
- Bachelor's degree in Accounting, Finance, or a related field; professional certification such as ACCA, CPA, and/or CIA is preferred.
- Minimum of 35 years of experience in an accounting firm, with exposure to both auditing and risk management.
- Proficient in the use of audit and risk management software.
- Demonstrated leadership capabilities, with the ability to work independently as well as collaboratively in a team environment.
- Strong command of the English language, with excellent written, verbal, and presentation skills.
- Well-developed organizational and analytical skills.
- Ability to perform effectively in a fast-paced environment with tight deadlines.
- Solid understanding of industry risk management best practices, including risk assessment and compliance frameworks.
