Manager, Tenancy Administration Business Development

Business Development (BD) function by ensuring full-cycle tenancy administration, documentation control and process governance across the expansion portfolio.

This role acts as the operational backbone of the BD team driving structured reporting, managing tenancy timelines, preventing lapses and ensuring seamless coordination between landlords, legal, finance and internal stakeholders.

Responsibilities :

Full-Cycle Tenancy Administration

Manage end-to-end tenancy documentation including:

Maintain structured document control and ensure proper filing and version tracking.

Ensure all tenancy documents are properly executed, stored, and accessible.

Tenancy Timeline & Renewal Management

Track all tenancy milestones including:

Proactively follow up to ensure zero lapses in tenancy.

Maintain an updated master tracker for the entire portfolio.

Alert BD leadership of upcoming risks or critical deadlines.

Reporting & Executive Support

Prepare clear and structured:

Provide concise reporting to BD VPs to support decision-making.

Identify bottlenecks and highlight deviations from timeline or commercial terms.

Financial & Invoice Coordination

Verify rental invoices, deposits, and related charges against lease terms.

Coordinate with Finance to ensure timely payments and avoid penalties.

Track fit-out contributions, rebates, and other commercial obligations.

Support budget tracking for expansion projects.

Cross-Functional Coordination

Liaise confidently with:

Ensure smooth execution from LO stage to store opening.

Resolve documentation or administrative issues proactively before escalation

Qualifications :

Bachelor's Degree in Business Administration, Real Estate, Finance, Legal Studies or related field.

610 years of experience

Experience within retail, real estate, or fast-paced expansion environments is highly preferred.

Strong exposure to lease documentation and renewal processes.

Experience supporting senior management or VP-level stakeholders is an advantage.