Merchandising Executive

Are you someone who enjoys finding great products, working with suppliers, negotiating deals, and turning ideas into impactful promotional merchandise

We're looking for a Merchandising Executive to join our Event & Promotion team and play an important role in bringing our merchandise and promotional initiatives to life.

What You'll Do:

1. Merchandise Sourcing & Development

• Source and develop merchandise, corporate gifts and promotional items based on business requirements, budget and timeline.
• Identify, evaluate and liaise with local and international suppliers.
• Obtain and compare quotations, MOQ, specifications, samples, lead times and delivery terms.
• Negotiate pricing, quality, payment terms and delivery timelines.
• Propose creative and innovative merchandise ideas aligned with our brand and campaigns.
• Coordinate product sampling, revisions and approvals before production.
• Follow up with suppliers from confirmation through production and final delivery.
• Maintain an updated supplier/vendor database and supplier performance records.

2. Inventory & Stock Management

• Monitor merchandise stock levels and movement across HQ, DC and event locations.
• Maintain accurate inventory records.
• Coordinate stock allocation, replenishment, transfers and distribution.
• Monitor low-stock, slow-moving, excess and ageing merchandise.
• Conduct periodic physical stock checks and inventory reconciliation.
• Coordinate with relevant departments on merchandise requirements and availability.

3. Quality & Supplier Performance

• Conduct quality checks on merchandise samples and delivered products.
• Ensure merchandise meets approved specifications, artwork and brand guidelines.
• Identify and report defects, discrepancies, shortages and quality issues.
• Coordinate corrective actions or replacements with suppliers.
• Monitor supplier performance in terms of quality, pricing, responsiveness and delivery.

4. Cost & Timeline Management

• Track sourcing and production timelines to ensure timely delivery.
• Monitor merchandise costs against approved budgets.
• Identify opportunities for cost savings without compromising quality.
• Escalate potential delays, cost overruns, stock shortages and supplier risks when necessary.

5. Documentation & Coordination

• Maintain merchandise-related documentation in accordance with company SOP, Working Instructions and ISO requirements.
• Ensure quotations, comparison sheets, approvals, purchase documents, stock records and supporting documents are complete and updated.
• Maintain merchandise trackers, sourcing status, inventory records and supplier databases.
• Prepare weekly/monthly progress updates.
• Work closely with Finance, Procurement, Warehouse/DC, Brand & Creative, Marketing and other relevant teams.

6. Event & Department Support

• Support merchandise preparation, packing, allocation and distribution for company events and campaigns.
• Assist with merchandise displays, booth setup and branding materials when required.
• Support departmental and company events assigned by the Manager.

What We're Looking For:

• Diploma/Degree in Business, Marketing, Management or a related field.
• At least 1–2 years of experience in merchandising, purchasing, event support or related roles.
• Experience in vendor management and sourcing.
• Basic knowledge of merchandising and inventory management.
• Good negotiation and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with procurement systems is an added advantage.
• Knowledge of Canva/Adobe Illustrator for merchandise mock-ups is a plus.
• Experience in FMCG, retail or event promotion will be an added advantage.

We'd Love to Meet Someone Who Is:

• Creative and resourceful in finding new merchandise ideas.
• Passionate about branding, design and customer engagement.
• A good team player with a positive attitude.
• Independent and able to manage multiple tasks.
• A fast learner with good working behaviours.
• Detail-oriented, especially when it comes to cost, quality, stock and timelines.

If you're someone who enjoys a combination of commercial thinking, creativity, supplier management and hands-on execution, we'd love to hear from you!

Apply here or send your resume to [Confidential Information]