Office Management Intern

About iMotorbike

iMotorbike is Southeast Asia's leading e-commerce platform for buying and selling pre-owned motorcycles, with operations across Malaysia, Singapore, and Vietnam. We offer a fast, secure, and hassle-free experience backed by a 170-point inspection process, warranty, and a full suite of services including insurance, road tax renewal, and financing — all in one platform. As we continue to grow, we're looking for a proactive Office Management Intern to help keep our day-to-day operations running smoothly.

Role Overview

As an Office Management Intern, you'll support the smooth running of our office and administrative functions. This is a hands-on role ideal for someone organized, detail-oriented, and comfortable juggling multiple tasks — with exposure to real office systems and digital tools used across the company.

Key Responsibilities

• Support day-to-day office administration, including supplies management, vendor coordination, and facility upkeep
• Support the use of Lark (Base, Approval flows) for administrative workflows, including testing new processes as they're rolled out
• Organize and maintain physical and digital filing systems for office documents
• Liaise with building management, suppliers, and service providers as needed
• Take on ad hoc projects related to office process improvement (eg: Sourcing new vendors)
• Labelling office equipment (Asset Tagging Management)

Requirements

• Currently pursuing or recently completed a diploma/degree in Business Administration, Office Management, or a related field
• Strong organizational skills with close attention to detail
• Proficient in Microsoft Excel/Google Sheets and general office software
• Good communication skills in English and Bahasa Malaysia (Mandarin is a plus, given regional operations)
• Proactive, reliable, and able to work independently with minimal supervision
• Comfortable learning new software tools (e.g., Lark, Google Workspace)
• Able to commit to a minimum internship period of 3 months