Office Manager

Company Description

kuubiik is a global consulting company headquartered in Singapore with operations spanning over 150 countries. Specializing in outsourcing and project-based solutions, kuubiik serves a variety of business functions. Our international team includes professionals from regions such as Asia, Europe, and the Americas. Renowned global brands like Google, TikTok, HP, and TELUS trust our services. We offer two flexible outsourcing models: hourly services starting at 10 hours per month and part-time/full-time outsourcing starting at $500/month.

Job Title:Office Manager

Client Location:Singapore

Working Days/Hours:Monday-Friday/9AM-6PM SGT

Contract Type:Full-Time Contract

Contract Term:1 Year, Renewable

Monthly Salary:USD 800-1300

Job Overview:

One of our clients is seeking a reliable and organized Office Manager to manage daily administrative operations and ensure the smooth running of the office. This role will serve as the first point of contact for visitors, handle correspondence, and provide comprehensive support to both staff and management. The ideal candidate is detail-oriented, proactive, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities:

• Manage office calendars, schedules, and meeting coordination
• Arrange travel logistics and appointments as needed
• Maintain office supplies, equipment, and facilities
• Handle incoming calls, emails, and correspondence professionally
• Organize and maintain filing systems and documentation
• Provide administrative support to management and team members
• Assist with budget tracking, basic bookkeeping, and report preparation
• Manage vendor relationships and coordinate with service providers
• Support clients with quotations, order management, and documentation
• Assist in financial-related tasks as directed by management
• Perform ad hoc administrative duties as required

Must-Haves:

• Diploma or Degree in Business Administration or related field
• Proven experience in office administration or a similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team

Great-to-Have:

• Experience in bookkeeping or financial support tasks
• Experience in client coordination or order management
• Strong problem-solving skills and attention to detail