We are looking for an Office Manager to support the smooth running of our Kuala Lumpur office. This role will provide day-to-day support across finance, HR, payroll, and general administrative functions, ensuring that all local operations run efficiently and in compliance with Malaysian regulations.
The ideal candidate will be detail-oriented, proactive, and capable of managing multiple administrative tasks with minimal supervision
Our Commitments To Each Other
We have each other's backs
There when we need each other the most.
We Challenge Each Other
Be more creative, more curious, more bold
We thrive together
Taking our work to the next level
We form strong bonds
Through team building and social events
We don't judge
Instead, we teach and are open to learning
We step up
Taking ownership and supporting each other to do the same
Responsibilities
Finance & Payroll Support
- Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices
- Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF)
- Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries
- Assist with company invoicing, expense claims, and basic bookkeeping tasks
Office Administration
- Manage day-to-day office operations, including utilities, vendor coordination, and building management matters
- Handle renewals of company licences, tenancy agreements, and other local filings
- Organise company travel, events, and meetings as needed
- Ensure compliance with office safety and maintenance requirements
HR Administration
- Work closely with the UK HR team to support all HR-related activities in Malaysia
- Coordinate recruitment logistics, onboarding, and offboarding processes as directed by the UK HR team
- Maintain accurate employee records, leave tracking, and insurance documentation
- Assist with HRDF matters, training coordination, and employee communications
- Ensure all local HR practices align with company policies and Malaysian labour requirements
Requirements
- Degree or Diploma in Business Administration, Accounting, or a related field (or equivalent experience).
- Minimum of 2 years experience in HR and office administration, or in a similar role.
- Strong communication skills in English and Bahasa Malaysia, both written and verbal.
- Proficient in Microsoft Office applications (Word, Excel, Outlook).
- Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN) is an advantage.
- Well-organised, dependable, and able to work both independently and as part of a team
