Office Receptionist

Description

This position is advertised by a consulting firm on behalf of our client. Shortlisted candidates will receive further details about the hiring company.

We are seeking a professional and organized Office Receptionist to manage front desk operations and provide administrative support to ensure the smooth day-to-day running of the office. The ideal candidate will be responsible for visitor management, mail and courier coordination, meeting room administration, record maintenance, and general office support functions.

Onsite: Monday to Friday 9.00 am to 6.00 PM

Contract Duration, 1 year extendable

Office Location: Walking distance from Monorail (Bukit Nanas and Raja Chulan)

Responsibilities

• Manage the reception area, ensuring it is consistently clean, organized, and professionally presented.
• Welcome and assist visitors, notify relevant departments of arrivals, and direct or escort guests to designated meeting rooms.
• Handle incoming mail and correspondence, ensuring timely distribution to the appropriate recipients.
• Coordinate meeting room bookings and scheduling through Outlook Calendar.
• Maintain accurate records and filing of courier documents, including airway bills, consignment notes, and delivery records.
• Receive, record, and distribute incoming parcels, documents, and courier deliveries to employees, including remote-working staff.
• Track and maintain records of all incoming and outgoing documents, parcels, and courier transactions.
• Monitor inventory levels of courier-related materials and arrange replenishment when required.
• Process courier service invoices and ensure timely submission to the relevant departments for approval.
• Prepare and maintain administrative records, reports, and supporting documentation in an accurate and organized manner.
• Compile and submit monthly fuel-related documentation and other operational records to designated personnel.
• Manage and maintain company licenses, memberships, and related documentation to ensure proper filing and compliance.
• Download and update monthly telecommunications invoices and related records in Excel spreadsheets.
• Provide general administrative assistance and perform ad hoc duties as assigned by management.

Skills and Qualifications

• Minimum SPM, Diploma, or equivalent qualification.
• Previous experience in reception, front desk, customer service, or administrative support roles is an advantage.
• Proficient in Microsoft Office applications, particularly Outlook, Excel, and Word.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and manage administrative responsibilities efficiently.
• Professional appearance and customer-focused attitude.
• Detail-oriented with good record-keeping and filing skills.

The salary range stated is indicative and may vary depending on the candidate's years of experience, skills, and overall suitability for the role.