Officer, Finance (AP)

Job Purpose

• To process invoices and payments accurately and ensure payments are made within the agreed credit terms
• To ensure compliance with internal policies and statutory requirements, thereby minimizing financial and operational risks to the Company
• To prepare Accounts Payable reports in a timely and accurate manner

Job Responsibilities

• Process and record invoices, vendor payments, staff reimbursements, refunds and other ad-hoc payments accurately and promptly.
• Verify that all supporting documents received from the operations team are complete and duly approved by authorised personnel prior to processing.
• Prepare payment generation and coordinate the approval process, including obtaining signatories and online banking approvals.
• Perform weekly bank reconciliation and ensure all payment transactions are properly cleared against bank statements.
• Respond to payment related enquiries from both internal and external stakeholders in a timely and professional manner.
• Liaise with banks, vendors, government authorities and other regulatory bodies on payment and compliance matters.
• Prepare and review creditor ageing reports and follow up on outstanding items to ensure timely settlement.
• Process payments to overseas vendors, including the computation and payment of Withholding Tax (WHT) and Imported Services Tax (SST), where applicable.
• Monitor and ensure timely payment of taxes to the Inland Revenue Board (IRB) and Royal Malaysian Customs Department to avoid penalties and late payment charges.
• Identify opportunities to improve payment processes and internal controls to enhance efficiency and effectiveness.
• Assist in month end closing activities and support audit requirements relating to Accounts Payable transactions.

Education/ Professional Qualification

• Diploma, Bachelor's Degree, or professional qualification in Accounting, Finance, Business Administration, or a related discipline.
• A minimum of three (3) years of relevant working experience in Accounts Payable or a similar finance function.
• Knowledge of Accounts Payable processes, banking transactions, and financial controls.
• Familiarity with Malaysian tax regulations, including Withholding Tax (WHT) and Sales and Service Tax (SST).
• Good analytical, organizational and problem-solving skills.
• Strong attention to detail and ability to meet deadlines.
• Proficient in Microsoft Excel and accounting/ERP systems.
• Good communication and stakeholder management skills.