Job Description
Despatch Documentation and Payment Handling
- Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
- Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
- Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.
Office Supplies and Consumables Inventory Management
- Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
- Conduct regular stock audits and place orders as needed to maintain inventory levels.
Staff Accommodation and Utility Management (Sunway Villa)
- Coordinate staff accommodation assignments and manage any accommodation-related concerns.
- Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.
Courier/Postage Management and Office License Renewal Support
- Oversee the office courier and postage services, ensuring accurate dispatching and billing.
- Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.
Job Requirement
- sMinimum 23 years of experience in office administration, logistics, or a related role
- .A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks
- .Hands-on experience in dispatch and office operations is highly advantageous
- .Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
- .Strong organizational skills, with the ability to manage multiple tasks and meet deadlines
- .Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities
- .Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook)
- .Attention to detail with a proactive approach to problem-solving
- .Ability to maintain confidentiality and handle sensitive information appropriately
.
