Operation & Admin Officer

3-5 Years

This job is no longer accepting applications

Job Description

Job Responsibility

Oversee and direct daily company administrative processes and procedures.
Analyse and maintain operational data to support decision-making.
Communicate with management teams to ensure smooth execution of company processes.
Monitor and manage product inventory.
Provide sales operation support to the sales team.
Coordinate with the sales team on quotations, deliveries, shipments, and customer enquiries via email.
Prepare and coordinate necessary reports and records required for operations, sales, and HR.
Maintain accurate records of document flow, ensuring proper filing and archiving.
Prepare office memos, letters of appointment, manage monthly payroll and onboarding for new employees as well as offboarding for resigning employees.
Responsible for staff leave entitlements: verify, update leave balances, and monitor staff attendance.
Liaise with governmental departments to ensure compliance with legal and regulatory requirements.
Ensure data accuracy in Workday and other systems.
Assist in updating and maintaining proper records, including employee personal files, training records, medical insurance, and overtime claims.
Assist in preparing monthly and yearly reports related to Administration, Sales, and HR (e.g., headcount, attendance, training reports).
Perform other ad-hoc duties as assigned.

Job Requirements

Candidate must possess at least a Degree or Diploma in Business Studies/Administration/Management, Secretarial, or equivalent.
Proficient in MS Office (Word, Excel, PowerPoint) and basic digital tools.
Self-starter, self-disciplined, independent, with a positive work attitude.
Must possess good communication and interpersonal skills, and able to work in a team.
Strong attention to detail and problem-solving skills.
Able to protect the companys information and interests at all times.
Capable of multitasking and working well under pressure to meet deadlines.
Required language(s): Bahasa Malaysia, English, Mandarin.
At least 3 years of working experience in the related field is required for this position.
Preferably Executives specializing in Operations or equivalent.
Full-Time position(s) available.

Job Benefits