Job Description

We're looking for a motivated Operations & Administrative Intern to support our daily office, warehouse, and online business operations. If you're eager to learn how an SME runs its backend processes, this role will give you hands-on experience across administration, inventory, and operation.

Responsibilities

Assist in day-to-day business operations and administrative activities.
Coordinate and follow up with HQ, outlet, warehouse, suppliers and internal teams on operational matters.
Assist with procurement and purchasing activities, including purchase requests, purchase orders, quotation comparison and supplier follow-up.
Maintain and update supplier information, pricing records and purchasing trackers.
Assist in inventory and stock monitoring, including stock movement, stock count and stock reconciliation.
Monitor low-stock, excess, damaged and slow-moving items and highlight discrepancies to the relevant team.
Assist with outlet and warehouse administrative coordination.
Prepare and maintain operational documents, forms, checklists, trackers and records.
Assist in monitoring maintenance, equipment and facility-related issues and follow up with the relevant parties.
Perform data entry and reporting using Microsoft Excel / Google Sheets.
Assist in maintaining and updating SOPs, process documents and internal records.
Support process improvement initiatives by identifying repetitive or inefficient workflows.
Assist with cross-department coordination and follow-up of outstanding tasks/action items.
Support ad-hoc projects and operational assignments as required by management.
Perform other administrative and operational duties assigned by the supervisor.

Qualifications

Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Business Management, Operations Management, Supply Chain, Logistics, Entrepreneurship or a related field.
Good knowledge of Microsoft Excel / Google Sheets.
Strong attention to detail and organisational skills.
Good communication and interpersonal skills.
Proactive, responsible and willing to learn.