Operations Settlement Associate

Key Responsibilities

• Support preparation and submission of trade and settlement instructions in line with authorized client instructions.
• Validate trade, settlement, transfer, and payment data for completeness and accuracy prior to processing.
• Assist with monitoring trade execution, settlement status, and client transfer activity, escalating issues where required.
• Prepare & execute payments relating to sales proceeds, participant requests, or other authorized transactions in accordance with approved instructions and control requirements.
• Ensure payment activity is accurately recorded with appropriate supporting documentation maintained.
• Perform daily reconciliations across internal systems, bank accounts, custodians, and third-party reporting.
• Identify, document, and assist in the investigation of routine reconciliation breaks.
• Track and follow up outstanding settlement, transfer, payment, and reconciliation items within defined SLAs.
• Maintain accurate operational records, workpapers, and audit-ready documentation.
• Comply with all procedures, regulated operating standards, and internal control frameworks.
• Support audit, compliance, and reporting activities as required.
• Assist with onboarding new clients and implementing new settlement or reconciliation processes.
• Partner with EBS and other BoardRoom colleagues to resolve operational issues.

Requirements

• Experience in reconciliations within financial services or regulated environments.
• Experience in settlements, third party trade support, share registry operations or post trade operations within financial services.
• Knowledge of Client Money Rules as defined in the Australian Corporations Act 2001 is preferrable.
• Strong analytical & problem-solving skills and attention to detail.
• Intermediate to Advanced Excel competency.
• Prior exposure to audit, risk or compliance interactions.
• Familiarity with domestic & international share movement, settlements and trading principles.
• Willing to work under Australia working hours and follow Australia public holidays.