Payroll Executive (Bandar Utama)

Job Title: Payroll Executive (Bandar Utama)

Job Purpose

To manage end-to-end payroll processing accurately and ensure full compliance with Malaysian statutory requirements and the Employment Act 1955.

The role also supports payroll reporting, audit readiness, and employee payroll matters, including handling shift-based workforce.

Key Responsibilities

Payroll Processing

• Handle full-cycle payroll processing (monthly) for all employees
• Manage payroll for full-time staff, including: Hourly rates Shift-based calculations Overtime (OT) and public holiday (PH) pay
• Ensure accuracy of: Salaries, allowances, deductions, and claims
• Process: New hires, resignations, final pay, prorated salary

Statutory Compliance

• Ensure timely and accurate submission of: EPF (KWSP) SOCSO (PERKESO) EIS PCB (LHDN)
• Prepare and manage: Borang EA / Form E CP21 (resigning employees)
• Ensure proper tax clearance process for employees leaving the company
• Ensure payroll processes comply with Employment Act 1955
• Keep up to date with changes in labour laws and statutory regulations

Reporting & Audit

• Prepare payroll reports for: Finance Management External auditors
• Support internal and external payroll audits
• Maintain proper payroll documentation and records

Employee Support

• Respond to employee queries related to: Payslips Salary calculations Leave and claims impact on payroll
• Ensure clear communication and timely resolution

System & Process

• Maintain and ensure accuracy in payroll system
• Work closely with HR and Finance teams
• Identify and recommend improvements to payroll processes

Requirements

Education

• Diploma / Degree in Human Resources, Accounting, Business Administration or related field

Experience

• Minimum 2-4 years of payroll experience
• Proven experience handling full payroll cycle independently
• Experience in managing hourly payroll and shift-based workforce

Knowledge & Skills

MUST HAVE:

• Strong knowledge of: Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB) Employment Act 1955
• Familiar with: CP21 submission and tax clearance process
• Good understanding of: Overtime and public holiday pay calculations
• High level of accuracy and attention to detail

Added Advantage

• Experience using HRMS, especially BIPO HRMS (BriorHR)
• Experience in retail / shopping mall environment
• Exposure to payroll audit and reporting

Key Competencies

• Strong sense of confidentiality and integrity
• Detail-oriented with high accuracy
• Ability to work independently and meet deadlines
• Good communication and problem-solving skills

Why Join Us

• Opportunity to handle full-spectrum payroll
• Exposure to compliance, audit, and HR operations
• Supportive and structured HR environment