Job Responsibilities:
- Responsible for end-to-end payroll administration, perform as payroll preparer and checker with the following responsibilities:
- Validate invoices from vendor to ensure services are properly charged by vendor.
- Handling and process recharges in and out of various FUJIFILM group of companies.
- Work with Finance to on payroll provisioning, payroll journal submission and bank reconciliation.
- Prepare various reports according to SUBSI's requirements.
- Maintain employee Digital Personnel Files to support digitization of record.
- Liaise with vendor and internal organizations (Finance, IT and Compliance) to ensure seamless payroll and time & attendance processes/services.
- Maintain a working knowledge of relevant laws, regulations and best practices to ensure optimal value and full regulatory compliance. Develop and maintain SOP/Work Instruction/User Manual/User Guide/Communication Material as and when required.
- Manage payroll schedule and ensure all parties adhere to defined payroll activities and timeline.
- Co-ordinate with local HRBP on payroll data gathering and validation.
- Perform payroll data checking to ensure payroll data is complete and accurate, work with related parties to resolve payroll data issue until successful payroll data submission for payroll processing.
- Access to various systems/applications to validate payroll data (such as the correct use of pay elements for recurring payment and one-time payment, completeness of time and attendance data). Monitor and validate onboarding & offboarding for accurate payroll processing.
- Liaise with local HRBP for payroll data clarification (such as bonus payment, salary adjustment, full and final payment) to ensure complete and accurate payroll data is captured for payroll processing.
- Validate payroll processing outputs and reports.
- Co-ordinate and manage payroll sign off as well as bank file approval.
- Process and manage various statutory reporting such as income tax reporting, pension, insurance contribution to local government.
- From time to time, compiling and calculate various payroll simulation for HRBP to make various business decision.
- Provide Level 2 support for manager's and employee's payroll related queries as well as system guidance. Escalate to Level 3 for support as and when required.
- Work with SUBSI and vendor on payroll change request.
- Validate invoices from vendor to ensure services are properly charged by vendor.
- Handling and process recharges in and out of various FUJIFILM group of companies.
- Work with Finance to on payroll provisioning, payroll journal submission and bank reconciliation.
- Prepare various reports according to SUBSI's requirements.
- Maintain employee Digital Personnel Files to support digitization of record.
- Liaise with vendor and internal organizations (Finance, IT and Compliance) to ensure seamless payroll and time & attendance processes/services.
- Maintain a working knowledge of relevant laws, regulations and best practices to ensure optimal value and full regulatory compliance. Develop and maintain SOP/Work Instruction/User Manual/User Guide/Communication Material as and when required.
- Any other task/project that may be assigned from time to time.
Job Qualifications:
- At least 3 years of working experience in Payroll or HR field, preferably in a Shared Services environment.
- Possess Bachelor's Degreein any related field.
- Knowledgeable of HR disciplines.
- Good communication skills and strong attention to details.
*only shortlisted candidates will be contacted*
