Payroll Specialist

Job Responsibilities:

• Independently manage the end-to-end monthly payroll process for a large and growing workforce comprising both local and foreign employees, covering basic salary, overtime, allowances, bonuses, deductions, salary adjustments, arrears, and other payroll-related components.
• Collaborate closely with HR and relevant departments to collect, validate, and reconcile payroll data, ensuring all information is complete, accurate, properly authorized, and submitted within the payroll cut-off timeline.
• Ensure accurate payroll calculations and timely submission of statutory contributions and filings in compliance with Malaysian employment and tax regulations, including EPF, SOCSO, EIS, and PCB/MTD.
• Conduct pre- and post-payroll verification, payroll reconciliation, and variance analysis to identify discrepancies, investigate root causes, and implement timely corrective actions.
• Maintain accurate and up-to-date employee master data within the HRIS/payroll system and ensure proper data integrity and confidentiality.
• Prepare and maintain payroll, statutory, and management reports, as well as support internal and external audits, EA Form preparation, and annual PCB/MTD reconciliation.
• Handle and resolve employee payroll-related inquiries professionally and in a timely manner, ensuring a high level of service and employee satisfaction.
• Identify opportunities to enhance payroll processes, system automation, data accuracy, and operational efficiency, while strengthening internal controls and compliance.

Job Requirements :

• Diploma or Bachelor's Degree in Human Resources, Accounting, Business Administration, or a related discipline.
• 5–8 years of relevant payroll experience, preferably with hands-on experience managing large-scale payroll operations within a manufacturing or multinational environment.
• Strong knowledge of the Malaysian Employment Act 1955, minimum wage requirements, and statutory payroll regulations, including EPF, SOCSO, EIS, PCB/MTD, and LHDN requirements.
• Proven experience managing payroll for both local and foreign employees, including salary processing, overtime, allowances, deductions, bonuses, arrears, reconciliation, and variance analysis.
• Proficient in HRIS/payroll systems and Microsoft Excel, with strong capabilities in data processing, analysis, reconciliation, and reporting.
• Strong analytical, problem-solving, and numerical skills, with a high level of accuracy and attention to detail.
• Able to work independently, prioritize multiple tasks, and consistently meet strict payroll deadlines in a fast-paced environment.
• Demonstrates a high level of integrity, accountability, confidentiality, and professionalism when handling sensitive employee and payroll information.
• Strong communication and interpersonal skills, with the ability to work effectively across HR, Finance, Operations, and other internal stakeholders.