A leading organisation in Kuala Lumpur is seeking a Personal Assistant cum Administrative Executive to provide comprehensive support to the CEO/President while ensuring seamless office operations. This role offers you the chance to work closely with senior leadership, manage high-level schedules, and contribute to the smooth running of a dynamic workplace.
Your day-to-day activities will involve :
- Manage the CEO's calendar by scheduling meetings, coordinating appointments, and ensuring all commitments are efficiently organised.
- Screen incoming communications such as emails and phone calls, prioritising messages and responding on behalf of the CEO when appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents required for executive functions or business needs.
- Plan and book travel itineraries including accommodations and transportation for the CEO, ensuring all arrangements are handled smoothly.
- Submit business trip proposals and travel expense claims promptly to facilitate timely reimbursements for executive travel.
- Serve as the primary liaison between the CEO and both internal staff members as well as external partners or vendors.
- Handle confidential information with utmost discretion while maintaining professionalism in all interactions.
- Arrange house-related repair appointments or personal service schedules for the CEO as needed to ensure their personal affairs are managed effectively.
- Coordinate corporate events, receptions, and other functions hosted by the CEO including budgeting and post-event reporting when necessary.
- Maintain organised filing systems for sensitive information while overseeing office supplies and equipment to guarantee operational efficiency.
To excel as a Personal Assistant and Administrative Executive in this organisation, your background should include :
- Bachelor's degree in Business Administration, Communications or related field is preferred for this position.
- At least one year of experience as a personal assistant or in an administrative support role within a professional setting is required.
- Proven ability to manage complex schedules including meeting coordination and travel arrangements for senior executives.
- Exceptional organisational skills combined with strong written and verbal communication abilities are essential for success.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with familiarity using collaboration platforms like Microsoft Teams or Zoom is expected.
- Demonstrated capacity to handle multiple tasks simultaneously while remaining calm under pressure is highly desirable.
- Cultural adaptability especially when working with international teams will help you thrive in this environment.
- High level of integrity coupled with professionalism ensures trustworthiness when dealing with confidential information.
- Strong attention to detail paired with effective problem-solving skills enables you to anticipate needs before they arise.
- A proactive attitude along with flexibility allows you to respond positively to shifting priorities throughout your contract period.
Desired Skills and Experience
Your day-to-day activities will involve :
Manage the CEO's calendar by scheduling meetings, coordinating appointments, and ensuring all commitments are efficiently organised.
Screen incoming communications such as emails and phone calls, prioritising messages and responding on behalf of the CEO when appropriate.
Prepare and edit correspondence, reports, presentations, and other documents required for executive functions or business needs.
Plan and book travel itineraries including accommodations and transportation for the CEO, ensuring all arrangements are handled smoothly.
Submit business trip proposals and travel expense claims promptly to facilitate timely reimbursements for executive travel.
Serve as the primary liaison between the CEO and both internal staff members as well as external partners or vendors.
Handle confidential information with utmost discretion while maintaining professionalism in all interactions.
Arrange house-related repair appointments or personal service schedules for the CEO as needed to ensure their personal affairs are managed effectively.
Coordinate corporate events, receptions, and other functions hosted by the CEO including budgeting and post-event reporting when necessary.
Maintain organised filing systems for sensitive information while overseeing office supplies and equipment to guarantee operational efficiency.
To excel as a Personal Assistant and Administrative Executive in this organisation, your background should include :
Bachelor's degree in Business Administration, Communications or related field is preferred for this position.
At least one year of experience as a personal assistant or in an administrative support role within a professional setting is required.
Proven ability to manage complex schedules including meeting coordination and travel arrangements for senior executives.
Exceptional organisational skills combined with strong written and verbal communication abilities are essential for success.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with familiarity using collaboration platforms like Microsoft Teams or Zoom is expected.
Demonstrated capacity to handle multiple tasks simultaneously while remaining calm under pressure is highly desirable.
Cultural adaptability especially when working with international teams will help you thrive in this environment.
High level of integrity coupled with professionalism ensures trustworthiness when dealing with confidential information.
Strong attention to detail paired with effective problem-solving skills enables you to anticipate needs before they arise.
A proactive attitude along with flexibility allows you to respond positively to shifting priorities throughout your contract period.
Robert Walters SEA is acting as an Employment Business in relation to this vacancy.
