Personal Assistant

We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive support to the Director in both professional and personal capacities. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with personal and family-related matters, ensuring seamless day-to-day operations.

Job Description

• Provide administrative support to Director
• Prepare correspondence on behalf of Directors: emails, quotation, minutes of meeting
• Manage and maintain Directors email accounts filter emails, highlight urgent correspondence
• Conduct weekly meeting with Directors to discuss company business's operation
• Manage Director's schedules, appointments, travel arrangement, meetings and functions
• Coordinate travel and accommodation requirement in connection with others
• Coordinate with internal divisions/ departments and external organizations on behalf of Directors
• Mainly to assist Directors to communicate and coordinate with all level of management, staff and business associates
• Advise the Directors of the impending work deadlines for both internal and external commitments, e.g. quotation
• Attend meeting with Directors and follow up on progress assignment
• Provide full aspects of aide to Directors with confidentiality
• Manage personal appointments, including medical, social, and wellness engagements.
• Handle household management, including coordination with domestic staff.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Assist with personal shopping, gifts, and event planning.
• Handle children's school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertaken ad-hoc assignments and related duties as and when required

Requirements

• A diploma or degree in business administration, communications, or a related field is preferred.
• Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
• Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
• Self-starter who takes initiative and can work independently with minimal supervision.
• High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.