Personal Assistant

Responsibilities

• Answer and screen phone calls, and redirect to relevant team member.
• Perform secretarial duties and manage the daily/weekly/monthly agenda and arrange agenda, meetings and/or appointments.
• Liaise with internal and external parties & coordinate the flows of information on relevant matters.
• Monitor closely, tracking deadlines and follow-ups with related parties on projects/assignments/task assigned and ensure prompt update/delivery.
• Manage & follow-up on ad-hoc tasks assigned from time to time.
• Maintain strictest confidentiality and privacy in all dealings.
• Prepare, disseminate and coordinate on the deliveries of correspondence, memos, reports and forms.
• Perform administrative duties such as filing, copying, binding and scanning.
• Provide support for travel arrangements, including itinerary preparation.

Requirements:

• SPM / STPM / Diploma / Professional Degree / Bachelor's Degree in Business Studies / Secretarial / Administration / Management or equivalent qualification;
• Minimum 10 years working experience as Personal Assistant / Secretary;
• Good command of English, both written and spoken;
• Meticulous, good attention to details, good interpersonal, organizational & strong analytical skills;
• Discreet in handling personal and confidential information;
• Able to adapt to a high dynamic work environment and work independently;
• Computer literate in Microsoft Office applications;
• Reliable, proactive, able to multi-task and high degree of time management capability.