Company Background
OUJI Seiyaku (M) Sdn. Bhd. is an integral part of the Whealthfields Group. The Group, with a rich history of over 23 years in China, has grown and expanded its business presence extensively across multiple regions. Presently, our operations span throughout Europe, the Southeast Asia and Oceania regions, encompassing countries such as France, Germany, Singapore, Malaysia, Taiwan, Indonesia, Thailand, Vietnam, Australia, Japan, Korea and Dubai.
The Group specializes in the manufacturing and trading of daily household cleaning and cosmetic products. Our diverse product range consists of more than 1,000 items that fall under 12 distinct categories. Some of our prominent brands include Walch, Dynamo, arFUM, KA, Fab, fresh HY, NA, KHO and BLEACH.
As a Personal Assistant to the CEO Office, you will be a vital member of the team responsible for providing comprehensive support to the management and play the role of key person in communication between stakeholders with the management. Proficiency in mergers and acquisition (M&A) and investment activities will be crucial in contributing to strategic decision-making and ensuring efficient operations. The ideal candidate will be someone with exceptional organizational skills, committed, confidentiality, and the ability to manage complex responsibilities.
Job Descriptions:
M&A and Investment Support:
- Conduct research on potential M&A targets, industry trends, and market analysis.
- Assist in preparing presentations, reports, and documentation related to M&A opportunities and investment strategies.
- Coordinate due diligence processes, liaising with internal teams and external stakeholders.
Investment Analysis:
- Analyse investment opportunities, including financial statements, valuation metrics, and risk assessments.
- Provide insights and recommendations based on investment analysis to aid decision-making.
Communication Management:
- Manage communication on behalf of executives, including drafting emails, correspondence, and other written materials.
- Handle sensitive and confidential information with discretion and professionalism.
Administrative Support:
- Manage calendars, appointments, and travel arrangements for executives.
- Organize meetings, conferences, and events, including logistics and material preparation.
- Prepare and review reports, presentations, and documents for accuracy and completeness.
Project Coordination:
- Assist in coordinating M&A and investment projects, ensuring tasks are completed within deadlines.
- Collaborate with cross-functional teams to gather information and facilitate project progress.
Financial Administration:
- Assist in managing financial records related to investments, expenses, and reimbursements.
- Liaise with finance and accounting teams for accurate record-keeping.
Stakeholder Engagement:
- Interact with internal and external stakeholders, including clients, investors, and business partners.
- Maintain professional relationships and facilitate effective communication.
Research and Analysis:
Conduct market research, industry analysis, and competitive intelligence to support decision-making processes.
To be successful in this role, you would need to have:-
- Bachelor's degree in finance, Business, Economics, or a related field.
- Minimal 4 years of experience in a personal assistant or executive assistant role, preferably with exposure to M&A and investment activities.
- Strong understanding of M&A processes, investment analysis, financial statements, and valuation methods.
- Proficiency in financial modelling and analysis using spreadsheet software.
- Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
- Exceptional communication skills, both written and verbal.
- High level of discretion, confidentiality, and professionalism.
- Proficiency in office productivity software (e.g., Microsoft Office, Google Workspace).
- Attention to detail and a proactive mindset to anticipate needs and requirements.
- Strong interpersonal skills to interact with diverse stakeholders.
- Self-starter with good interpersonal skills and pleasant personality.
- Possess self-confidence and be able to actively interact with relevant parties professionally.
- Flexibility to adapt to changing priorities.
- Strong coordination and planning skills, being organized, multi-tasking, meticulous, responsible, being committed and able to work under pressure.
- Willing to work extra miles to complete task assigned.
- Able to perform assigned duties consistently with minimal supervision.
