Personal Assistant to Director

Personal Assistant to Director

Working Location: Sentul, Kuala Lumpur

Key Responsibilities

• Serve as the primary point of contact between the Director and internal/external stakeholders.

• Manage and coordinate the Director's calendar, meetings, and appointments.

• Draft reports, presentations, emails, and other correspondence on behalf of the Director.

• Maintain and organize both digital and physical records and documents.

• Coordinate travel arrangements, accommodations, itineraries, and related logistics.

• Prepare and process expense reports and reimbursements in a timely manner.

• Track progress and provide administrative support for business and IT-related projects.

• Attend meetings, record minutes, and ensure timely execution of action items.

• Liaise across departments and with external partners to support key initiatives.

• Handle sensitive and confidential information with utmost discretion.

• Provide logistical and operational support to facilitate the Director's responsibilities.

• Manage schedules and assignments for support staff including drivers and aides.

• Coordinate and oversee engagements with service providers and auxiliary personnel.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar executive support role.

• Fluent in both English and Malay, with strong verbal and written communication skills.

• Outstanding organizational, time management, and multitasking abilities.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and task/project management platforms (e.g., Trello, Asana, Notion).

• High degree of professionalism and discretion in handling sensitive matters.

• Self-driven and capable of working independently in a fast-paced environment.

• Bachelor's degree preferred in Business Administration, IT, Communications, or a related field.

Preferred Attributes

• Interest or background in IT or business operations.

• Comfortable working with cross-functional teams and various levels of leadership.

• Proactive, solutions-oriented mindset with keen attention to detail.

• Professional, composed, and service-oriented approach.