Personal Assistant to Director

Key Responsibilities:

• Provide comprehensive secretarial and administrative support to the Director
• Type, format, and edit reports, presentations, and legal documents
• Maintain records, databases, and filing systems with accuracy and discretion
• Coordinate travel, meetings, events, and internal communications
• Handle confidential correspondence across departments and external associates
• Prepare minutes, briefings, and follow-ups from meetings and internal discussions
• Attend entertainment or social outings with the Director when required
• Manage legal documentation related to conveyancing and loan matters from start to completion
• Liaise with clients and stakeholders professionally, maintaining strict confidentiality
• Organize office logistics including mail, supplies, courier services, and meeting arrangements
• Support the team with inquiries and operational needs to ensure seamless collaboration
• Undertake ad hoc assignments as directed by the Managing Director

Requirements:

• Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation
• Strong multitasking and prioritization skills
• Excellent stress management and time efficiency under tight deadlines
• High attention to detail with sound judgment
• Professional presentation and interpersonal communication
• Ability and willingness to accompany the Director for entertainment events when needed
• Familiarity with legal documentation processes (conveyancing, loans, sub-sale)