Personal Assistant to Director

Key Responsibilities:

• Provide administrative and secretarial support to the Directors.
• Prepare correspondence, quotations, meeting minutes and other documents.
• Manage Directors emails, schedules, appointments and travel arrangements.
• Coordinate meetings, business functions and accommodation arrangements.
• Liaise with internal departments, management, staff and external stakeholders.
• Monitor deadlines and remind Directors of important commitments.
• Attend meetings, record key discussions and follow up on assigned tasks and action items.

Requirements:

• Diploma or Degree in Business Administration, Communications or a related field.
• Fluent in Mandarin and English
• 3–5 years of experience in PA, EA or administrative roles, preferably supporting senior management or Directors.
• Strong organizational, multitasking and time management skills.
• Able to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).