About the Role
We are seeking a capable, discreet, and proactive Personal Assistant to support the Managing Director across personal, household, and family-related matters.
This role is ideal for early-career candidates or fresh graduates who are organized, detail-oriented, and eager to learn. Flexibility is required to support matters outside standard working hours. Professionalism, discretion, and a warm approach to family and children-related matters are essential.
Key Responsibilities
Personal & Family Support
- Assist in managing personal and children's schedules, appointments, enrichment classes, and family commitments
- Coordinate with schools, tutors, caregivers, household staff, and service providers
- Support personal errands, bookings, reservations, and travel arrangements
- Follow up on assigned tasks, track progress, and flag issues proactively
- Conduct research when required and provide organized recommendations
- Maintain discretion and professionalism
Events & Private Functions
- Assist in planning and coordinating family events, celebrations, and private functions
- Support vendor sourcing and coordination (venues, caterers, decorators, entertainers, etc.)
- Help manage timelines, logistics, and on-site coordination
- Ensure events are executed smoothly and aligned with expectations
Administrative & Organizational Support
- Maintain organized personal, household, and family records and documentation
- Track expenses and support basic reporting
- Manage correspondence, reminders, and follow-ups
- Complete assigned tasks accurately and on time
Working Style & Availability
- Able to work under guidance and gradually handle tasks independently
- Flexible to support evenings or weekends when required
- Comfortable with changing priorities and ad hoc requests
Requirements
- Fresh graduates or candidates with **12 years of experience** in company secretarial, event management, or similar roles
- Strong organizational and time-management skills
- Exposure to event coordination or family-related support is an advantage
- Resourceful, responsible, and willing to learn
- Confident communicator with vendors and stakeholders
- High level of discretion and professionalism
- Comfortable handling children-related matters
Preferred Attributes
- Polished, calm, and professional demeanour
- Positive attitude with willingness to learn and grow in the role
- Strong sense of ownership and accountability
- Ability to anticipate needs and deliver without prompting
