Job Title: PMO Executive CEO Office
Department: CEO Office
Reports To: Project Manager, PMO CEO Office
Location: Bateriku HQ, Bukit Jelutong, Shah Alam, Selangor
Job Summary
The PMO Executive plays a key role in strengthening execution discipline and improving project visibility across the organization. This position provides structured project tracking, governance support, and reporting coordination under the CEO Office. The role ensures consistency in monitoring, documentation, and follow-through of action items across all ongoing initiatives.
Key Responsibilities
1. Project Tracking & Monitoring
- Maintain and update the master project tracker, including status, timeline, risks, and milestones.
- Monitor weekly progress across all active initiatives.
- Escalate potential delays or risks to the PMO.
2. Meeting & Action Management
- Coordinate project meetings and prepare Minutes of Meeting (MoM).
- Track action items and ensure timely closure.
- Maintain a centralized action log for all initiatives.
3. Documentation Governance
- Maintain a repository of project documents (SOW, SOP, Change Requests, etc.).
- Ensure documentation completeness and version control.
- Support governance compliance and audit preparation.
4. Reporting Support
- Assist in preparing monthly dashboards for management.
- Consolidate portfolio updates for CEO reporting.
- Track milestone achievements and delivery health.
Candidate Profile
- Diploma or Degree in Business, IT, Management, or a related field.
- 24 years of experience in PMO, project coordination, or a similar role.
- Strong proficiency in Microsoft
- Suites (especially Excel and PowerPoint)
- Excellent documentation discipline and attention to detail.
- Structured thinker with strong organizational skills.
- Basic understanding of project lifecycle methodologies (Waterfall / Agile exposure is an advantage).
Strategic Value to CEO Office
This role will:
- Improve execution discipline across the organization.
- Provide real-time portfolio visibility for leadership.
- Reduce administrative burden on the PMO team.
- Enable the PMO to focus on strategic governance and enterprise-level oversight.
- Strengthen board-level reporting readiness.
