PMO Specialist
Role Summary
Support the Transformation Management team by ensuring proper project governance, reporting, and alignment across all projects.
Key Responsibilities
Governance & Reporting
- Maintain PMO calendars, schedule meetings, take minutes, and follow up on action items.
- Compile and analyze information for PMO meetings and reporting.
- Maintain accurate financial records and PMO documents.
- Track project performance metrics and share insights with the Reporting Manager.
- Prepare documentation for internal teams and stakeholders.
Project Monitoring
- Track project pipeline to ensure timely start and completion.
- Update and maintain key project data in central tools.
- Review project schedules, budgets, and baseline data to ensure accuracy.
Resource & Capacity Planning
- Review and validate resource and capacity data.
- Produce regular capacity and resource reports.
Project Governance
- Meet PMs regularly to review project progress, risks, and issues.
- Support budget development and monitor cost utilization.
- Maintain project plans, SteerCo minutes, cadence meeting notes, and executive reports.
- Facilitate issue resolution and update plans when needed.
Management Reporting
- Coordinate report preparation with PICs.
- Review consolidated reports to ensure clarity, accuracy, and insights.
Team Collaboration & Communication
- Manage communication and alignment across project managers.
- Assist in preparing presentation materials for stakeholder meetings (e.g., SteerCo).
Qualifications
Education
- Bachelor's Degree in IT, Computer Science, or related field.
- Project management certification is an advantage.
Experience
- Minimum 5 years in a PMO role, ideally supporting 5+ PMs.
- Strong knowledge of Waterfall, Agile, and Kanban.
- Experience with JIRA, MS Project, and project financials (capex/opex, budgeting).
Skills
- Strong communication and stakeholder management skills.
- Good Excel skills for analysis, forecasting, and reporting.
- Excellent organization, attention to detail, and multitasking abilities.
- Critical thinking, problem-solving, and advisory skills.
IF you are interested, you may fill out this application form:
https://docs.google.com/forms/d/e/1FAIpQLSc-AGTtmAGS8phjEKcCWgoxk-D8-wPgLsmTpsfCSg3jsIrL-g/viewform
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