Purpose of the Job:
Coordinate and optimize the running end-to-end Procure-to Pay (PTP) activities in Asia, in line with strategy, policy and guidelines in such a way that the operational and tactical PTP processes run efficiently and effectively meeting the agreed service levels ensuring stakeholder satisfaction. Coordinate the team effectively and continuously optimize to improve quality through leading performance.
Main Accountabilities / Key Tasks:
The T&E Analyst performs daily processing of Travel and Expense related expense claims, cash advances and credit card transactions with their associated reconciliation, reporting and monitoring activities and all associated processes owned and managed by PTP department across multiple company codes.
Requires an understanding of accounting fundamentals and principles, end-to-end process understanding as well as good practice required for bookkeeping.
- Checks and process T&E claims and associated supporting documentation bookkeeping so that they comply with internal regulations and legal requirements.
- Performs issue resolution and provides first level support for colleagues.
- Performs account reconciliations and follow-up to monitor and clear aged items in a timely manner and to ensure their good standing.
- Ensures ICF compliance for own area and follows up internally to ensure timely and accurate execution of controls.
- Contributes to PTP process optimization with special attention to own area.
- Liaising with internal stakeholders and external suppliers of the company.
- Takes part in assigned process migration & standardization – promoting effectiveness and department efficiency in day-to-day operation. Provides input to assist in decision making aimed at enhancing efficiency.
- Provides project support
- Contributes to the creation and maintenance of departmental policies, training documents and performance metrics.
Requirements:
- Bachelor's or Master's degree in a relevant area, i.e. Finance.
- 2+ years of experience in PTP within an international and multicultural environment.
- Good communication skills (English – both verbal and written is a must)
- Team player
- Continuous improvement mindset, drive change
- Adaptability to a changing environment within GBS
- Basic project management skills
- Prioritization and time management skills
- Strong coordination and delegation skills
- Strong people & stakeholder management in a multicultural environment
