Procurement Executive

Procurement Process (50%)

• Engage with the various stakeholders and BUs to compile supply and purchase plans.
• Develop and implement sourcing strategies and evaluate and select suppliers based on cost, quality, and performance metrics.
• Negotiate pricing and contractual terms with suppliers to achieve cost savings.
• Manage the end-to-end procurement process from purchase requisition to delivery, ensuring company policies and regulations compliance.
• Conduct regular cost analysis and market research to identify opportunities for cost optimization.
• Participate in tenders and negotiate with Vendors on feedback, clarifying requests and pricing. Provide recommendation on Vendor selection and alternative solutions for purchasing activities.
• Review system Purchase Requisitions and ensure purchasing authorities are accurately reflected in limits of authority documentation.
• Coordinate quotation and contract management by providing recommendations, including renewals and extensions.

Process Optimization (20%)

• Streamline and improve end-to-end procurement processes for efficiency.
• Integrate existing procurement technology into future systems within the group of companies to ensure streamlined processes and automation are achieved.
• Work closely with Group Finance Operations to ensure an end-to-end view of any new processes or system integration topics.
• Document process flows and communicates to the business units accordingly.

Reporting & Analysis (15%)

• Align and report on all procurement activity, spending and saving.
• Give active involvement in the yearly capex budgeting process.
• Prepare ad-hoc analysis and tracking on cost-related topics. Bring transparency to the organization on large purchases. Identify areas of spend or supplier consolidation for review.

Vendor Management (15%)

• Ensure adequate Vendor checks are conducted regarding due diligence and Anti Bribery & Corruption Policy.
• Work closely within Finance to monitor and housekeep inactive vendor lists.

Your Profile:

• Bachelor's degree in Supply Chain Management, Procurement, Logistics, Business Admin, or a related field.
• Knowledge of the procure-to-pay system, with emphasis on end-to-end workflow.
• Industry best practices in procurement process, internal controls & policies, and technology.
• 1-2 or more years of procurement experience in a progressively growing spending capacity.
• Experience with various purchase sizes, items, and services with strategic cost efficient knowledge.
• Good written and verbal in Malay and English.
• Good communication skills with the ability to align, negotiate and coordinate topics.
• Proficiency in Procure-to-pay systems (eg, Coupa/SAP) and MS Office applications