Procurement Executive

Job Summary

We are seeking an experienced Procurement Executive with a strong background in both local & China sourcing and supply chain management. The core focus of this role is to identify top-tier Chinese manufacturers via platforms like Alibaba, negotiate competitive rates, and manage the end-to-end purchasing process. A fluent command of Mandarin is critical, as you will serve as the primary link to our Chinese supplier network, handling technical specifications, price negotiations, and dispute resolutions directly.

Key Responsibilities

• Sourcing & Supplier Management : Identify, evaluate, and onboard high-quality vendors. Conduct regular performance reviews to ensure suppliers meet delivery timelines, quality standards and compliance policies.
• Negotiation & Contract Management : Negotiate pricing, payment terms, and service-level agreements (SLAs) to maximize cost savings without compromising on quality.
• Purchase Order Processing : Review purchase requisitions, issue detailed Purchase Orders (POs), and track deliveries to resolve any delays or discrepancies.
• Cost & Market Analysis : Analyze market trends, track material price fluctuations, and identify strategic opportunities to reduce overall procurement spend.
• Cross-Functional Collaboration : Partner closely with Inventory, Warehouse, and Finance teams to align procurement schedules with stock demands and handle invoice reconciliation.
• Vendor Liaison & Performance Tracking: Serve as the primary point of contact for vendor communications. Proactively resolve order discrepancies, shipping delays, and pricing disputes directly with the supplier.
• On-Site Warehouse Inspections: Travel to local or regional vendor warehouses and production sites to conduct supplier audits, evaluate their storage conditions, and assess their operational capacity.
• Hands-on Quality Control (QC): Perform physical quality checks and inspections on inbound purchased items against approved technical data sheets. Verify dimensions, packaging integrity, and material compliance.
• Defect Management & RMA Reporting: Document defect rates and issue formal Return Merchandise Authorization (RMA) or corrective action requests to vendors when goods fail quality checks. Negotiate replacements, credits, or refunds.

Skills & Qualifications

• Experience : 2 to 4 years of proven experience as a Procurement Executive, Purchasing Officer, with at least 2 years focused specifically on procurement from China via Alibaba.
• Education : Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Soft Skills : Sharp negotiation tactics, analytical thinking, strong relationship-building capabilities, and high integrity.
• Language Skills :Mandarin fluency is mandatory (must be highly proficient in reading, writing, and speaking to handle business terms and technical contracts in Chinese).
• Traits : Sharp analytical eye for catching physical defects, high assertiveness when confronting vendors about substandard quality, and strong problem-solving skills under pressure.
• Key Performance Indicators (KPIs) to track for this role: Cost savings achieved percentage, Supplier On-Time Delivery (OTD) rate, and Purchase Order cycle time.