Procurement Executive (Hybrid)

Job Title: Procurement Executive

Department: Procurement / Operations

Reporting To: Procurement Manager

Working Arrangement: Hybrid (1 day work from home every Wednesday)

Job Summary

We are looking for a proactive and detail-oriented Procurement Executive to manage daily procurement activities for company operations and events.

The role will handle the end-to-end procurement process, including sourcing, quotation comparison, negotiation, Purchase Order (PO) processing, supplier coordination, delivery monitoring, and procurement documentation.

The key focus of this role is to manage service procurement, as well as other goods and procurement requirements for the company.

Key Responsibilities

• Manage daily procurement and purchasing activities for company operations and events.
• Source and evaluate suppliers, obtain quotations, compare pricing, and negotiate for competitive rates and suitable terms.
• Handle service procurement categories such as cleaning, rental, security, manpower, logistics, event-related services, and other operational services.
• Coordinate with internal departments to understand service requirements, scope of work, specifications, timelines, and budgets.
• Manage the sourcing and selection of service providers and ensure quotations clearly cover the required scope of work.
• Negotiate service rates, terms, and other commercial arrangements with suppliers and service providers.
• Prepare and issue Purchase Orders (POs) and ensure procurement activities follow company procedures and approval requirements.
• Monitor supplier performance, delivery timelines, and service quality, and follow up on any issues.
• Coordinate with suppliers and internal departments to resolve issues relating to pricing, quality, quantity, delivery, or service performance.
• Verify invoices, Delivery Orders (DO), service completion documents, and other supporting documents before submission to Finance.
• Maintain accurate supplier information, quotations, POs, procurement records, and trackers.
• Identify cost-saving opportunities and alternative suppliers to improve procurement efficiency and competitiveness.

Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Operations Management, or a related field.
• 2–3 years of experience in procurement, purchasing, or sourcing is preferred.
• Experience in service procurement is highly preferred, particularly in areas such as cleaning, rental, security, manpower, logistics, facilities, or event-related services.
• Good negotiation, communication, coordination, and follow-up skills.
• Good command of English, both written and spoken.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Detail-oriented, organized, and able to manage multiple tasks and deadlines.
• Able to work independently and take ownership of assigned procurement activities.

Preferred Traits

• Proactive and responsible.
• Strong supplier management and negotiation skills.
• Good follow-up and problem-solving skills.
• Commercially minded and cost-conscious.
• Comfortable dealing with suppliers and service providers.
• Able to work in a fast-paced event and operational environment.

Added Advantage

• Mandarin speaking.
• Experience dealing with China-based suppliers.
• Experience in event procurement.
• Experience with customized / OEM / ODM products.
• Experience with procurement or ERP systems.