Job Summary
- Responsible for sourcing, negotiating, and the performance management of service providers for outsourced services.
- Support/Assist both internal and external stakeholders with the development and execution of sourcing and procurement strategies.
- Provide strategy and direction to the team that designs, evaluates, and provide reports on the collection of data related to the sourcing, contracting, management, and performance of suppliers and vendors.
Key Responsibilities
- Develop, plan, organize and put in place contracting and procurement strategies and programs based on the team's research. Present results of reports along with their relative impacts to the business to management.
- Ensure all procurement activities and documentation comply with company policies and ISO standard requirements.
- Manage and support end-to-end procurement activities including supplier sourcing, quotation evaluation, price negotiation, and purchase order processing.
- Demonstrating subject matter expertise to provide guidance to relevant stakeholders on procurement business processes including all risk/regulatory/compliance requirements.
- Liaise closely with local and overseas suppliers to ensure timely delivery in line with production and project schedules inclusive the supplier/contractor certification process. Conduct periodic visits to supplier work locations to review vendor performance.
- Prepare purchase orders, delivery orders, and related procurement documentation, including documents required for import clearance.
- Maintain accurate and up-to-date purchasing records, pricing, and supplier information in the system.
- Monitor supplier performance and follow up on delivery, quality, and pricing issues inclusive facilitate corrective action plans for under-performing suppliers with the goal to stabilize performance.
- Prepare purchasing reports, cost analysis, and management updates.
- Provide administrative support including filing, data entry, and responding to internal and external inquiries.
- Work with service providers, multi-year contract management and playing key governance roles with outsourced vendors.
- Serve as point of contact for management outside of procurement solutions.
- Apply in-depth knowledge of standard principles and techniques/procedures to accomplish complex assignments and provide innovative solutions.
- Coach others and share in-depth knowledge of own job discipline and broad knowledge of several job disciplines within the function.
- Work to build consensus and convince others to reach an agreement.
- Ensure all suppliers maintain a compliant contract that reflects scope of work, site list, and compensation.
Qualifications, Skills & Experience
- Diploma or Bachelor's Degree in Business Administration, Supply Chain, Procurement, or related field.
- Procurement Executive: Minimum 1 year of relevant purchasing/procurement experience (fresh graduates with relevant exposure may be considered).
- Senior Procurement Executive: Minimum 35 years of relevant experience, preferably in facility management or M&E engineering industrial environment.
- Experience handling import/export documentation and dealing with relevant authorities is an advantage.
- Good negotiation, coordination, and communication skills.
- Proficient in Microsoft Office; experience with ERP systems is an advantage.
- Good command of English, Bahasa Malaysia proficiency preferred.
- Able to work independently, meet deadlines, and perform under pressure.
About MST Facilities Sdn Bhd
MST's core business is providing Total Facility Management services to customers who wish to outsource their building facilities operations & maintenance and focus in delivering their core businesses. Our core competencies are in facilities engineering services such as Hvac, Mechanical, Electrical, Control systems & Building Maintenance and supported by our soft services partners in Housekeeping, Security, Catering, Transportation, Landscaping, Pest Control, Hygiene & Waste Disposal services. Our HQ is in Penang with a Branch Office in Kuala Lumpur and site offices in Kedah, Perak, Selangor & Melaka and nationwide geographical coverage including Sabah & Sarawak. MST's Facilities Management Division is supported by Mobile Service Team & Project Team which consists of highly skilled and competent people who are specialist in their respective fields. MST's Mobile Service Team provides external supports & specialist technical solutions to its local site facilities management team for maintenance, trouble shootings, repair & systems improvement of existing customers facility. MST's Project Team provides project management & new project installation for complete mechanical & electrical building facilities systems including production line hook-up and building upgrading. MST is ISO9001 certified & registered with the following local authorities in order to comply on local regulations & requirements: 1) Suruhanjaya Tenaga (Energy Commission) - Registered Class-C Electrical Contractor 2) Construction Industry Development Board (CIDB) - Grade G7 - Specializations in HVAC/Mechanical/Electrical/Fire Protection Systems, BAS and General Buildings/Civil Engineering Works - Registered Facility Management Contractor under category F01 3) Kementerian Kewangan Malaysia (MOF) - Federal, State Governments and GLCs projects Vertiv, Neuropower, Johnson Controls, Rockwell Automation, ABB and Danfoss are MST's recognized Partners for Technology Systems & Products (BAS, VFD, UPS, HVAC Controls) Website: https://www.mst-facilities.com.my
