Procurement Manager

Company Description

BilaBila Retail Sdn. Bhd. (1355531-V) is dedicated to supporting Malaysian homegrown and local brands by providing a platform for small businesses to enter the retail market. We aim to bring convenience to communities by offering accessible groceries and artisanal products. Our commitment to uplifting local businesses is captured in our motto, #BilaBilaPunSapotLokal. Join us in empowering local entrepreneurs and promoting Malaysian products.

Role Description

• The Procurement Manager is responsible for leading and managing all procurement activities to ensure efficient sourcing, cost optimization, and reliable supply of goods and services across Bilabila Mart operations. This role plays a strategic and operational function in supplier management, contract negotiation, inventory support, and cross-functional collaboration to support business growth.

Strategic & Leadership

• Develop and execute end-to-end procurement strategies aligned with Bilabila Mart's business goals, expansion plans, and cost targets.
• Lead, mentor, and manage the procurement team, including manpower planning, KPI setting, performance reviews, and skills development.
• Establish clear procurement policies, SOPs, approval matrices, and governance controls.

Sourcing & Supplier Management

• Identify, evaluate, onboard, and manage suppliers for FMCG, fresh, non-food, and operational supplies.
• Lead supplier negotiations on pricing, payment terms, rebates, promotions, lead time, and service level agreements (SLA).
• Build strong long-term supplier partnerships while ensuring competitiveness and supply continuity.
• Conduct regular supplier performance reviews and corrective action plans where required.

Operational Procurement

• Oversee the full procurement cycle including Purchase Requisition (PR), Purchase Order (PO), contract management, and delivery tracking.
• Ensure timely availability of stock to support outlets and warehouse operations.
• Resolve procurement-related issues such as shortages, delivery delays, pricing discrepancies, and quality concerns.

Cost Control & Commercial Management

• Drive cost optimization initiatives, margin improvement, and value engineering projects.
• Monitor pricing trends, market movements, and cost drivers to mitigate risks.
• Support budgeting, forecasting, and annual cost-saving targets.

Inventory & Cross-Functional Collaboration

• Work closely with Warehouse, Operations, Merchandising, and Finance teams on demand planning and stock optimization.
• Support inventory control initiatives to minimize overstock, slow-moving items, and wastage.
• Ensure alignment between procurement planning and business demand.

Reporting & Compliance

• Analyze procurement data and prepare detailed management reports on spend, supplier performance, savings, and risks.
• Ensure compliance with company policies, audit requirements, and regulatory standards.
• Maintain accurate procurement documentation and records.

• Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or related fields.
• Minimum 59 years of relevant experience in procurement or supply chain, preferably in retail, FMCG, or multi-outlet operations.
• Strong experience in strategic sourcing, supplier negotiation, and contract management.
• Proven leadership experience managing teams and stakeholders.
• Strong analytical, problem-solving, and decision-making skills.
• Proficient in Microsoft Excel and ERP or procurement systems.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to perform under pressure in a fast-paced retail environment.