Job Description
This role provides administrative project support to the day to day operations of the assigned site or project.
Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
Responsibilities
- Assists project team with day-to-day administrative support of the project or site
- Organizes and expedites flow of work through project or site and initiates follow up action
- Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
- Assists with setup, development and coordination of site-specific PMP and PIFs
- Sets up and maintains hard copy and electronic site file directories
- Issues and coordinate access to shared project drives and share drives
- Ensures the correct functioning of facilities, office, pantries and/or business support services.
- Performs clerical, administrative and general office duties including transcription, typing, and recording
- Ensures reports and documents follow company and project standards and quality
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists field operations with completion of daily time sheets
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Arranges official travel, accommodations and car rentals
- Prepares letters and memoranda for manager's review
- Gathers data and material information to be billed
- Scans, emails, answers phones, makes copies
- Manage and record Company / Project assets
Qualifications
QUALIFICATIONS
- High school education, Diploma or equivalent.
Knowledge, Skills And Experience
- 7-10 years of project/admin experience in the Engineering and Construction industry desirable.
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
- Proficiency with Google Drives, Meet, Sheets and Doc.
- Experience in Oracle and SharePoint a plus.
- Ability to correspond and interact with others in a courteous and professional manner.
- Possess good organization skills
- Self-motivated to learn
- Able to communicate (written and verbal) in both Bahasa and English.
Personal Attributes
- Exceptional organizational skills
- Effective organization & planning skills
- Ability to handle multiple tasks and changing priorities in a fast paced environment
- Understands and controls one's emotions with empathy for others
- Use effective verbal and written communication skills, clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely seeks to understand other perspectives.
- Uses initiatives and a proactive approach to problem solving
- Commitment to continuous improvement
- Demonstrates commitment to Wood Values, Visions & Behaviours.
