Project Coordinator
HTC Global Services (India) Private Limited- Posted 4 hours ago
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Job Description
Resource Management
Coordinate onboarding and offboarding of consultants in Workday.
Manage and update resource information in Planisware and Cochlear Academy (e.g., job changes, start/end dates, learning enrolments).
Track resource cost forecasts vs actuals and support vendor rate changes and contract extensions.
Coordinate SOWs and Variations, including DocuSign workflow and secure documentation storage.
Liaise with procurement and legal for SOW and MSA reviews.
Financial Management
Raise and track purchase orders; follow up with approvers and maintain vendor workbooks.
Manage monthly receipting, invoice reviews, and financial reconciliations.
Escalate discrepancies in invoices that exceed forecasted amounts.
Update change request logs and contingency planning decks (e.g., Excel waterfalls).
Program Coordination
Prepare and circulate weekly status reports, governance meeting decks (SteerCo, alignment packs), and pre-reads.
Draft meeting agendas, capture key decisions, and follow up on action items.
Escalate program risks or non-compliance issues as needed.
Program Tools Support
Maintain accurate data in program/portfolio management tools (e.g., Planisware, D365, ServiceNow).
Manage access permissions and user roles for toolsets.
Perform system administration and support tool-related queries.
Team Collaboration & Support
Share knowledge and mentor new team members.
Contribute to continuous improvement initiatives.
Support the team during peak workload periods and actively participate in team meetings and activities.
Key Requirements
Minimum
Prior experience in medium to large organizations in a program/project coordination role.
Hands-on experience with onboarding/offboarding, financial reporting, documentation, and governance processes.
Strong communication and stakeholder management skills.
Proactive and highly organized with a can-do attitude.
Ideal
Certification in AIPM, PMI, or related project management discipline.
Experience with program financials (forecast vs actuals), change requests, RAID registers, and SteerCo pack preparation.
Familiarity with systems like Workday, Planisware, ServiceNow, and vendor management workflows.
Strong skills in Excel, PowerPoint, and reporting tools such as Power BI or Tableau
More Info
Key Skills
Project coordinator
About Company
HTC Global Services
Established in 1990, HTC Global Services is an Inc. 500 Hall of Fame company and one of the fastest growing Asian American companies in the US with headquarters in Troy, Michigan. A global provider of IT Solutions and Business Process Outsourcing services, HTC’s client base spans several Global 2000 organizations. HTC is committed to providing solutions that translate into tangible business outcomes for our customers. HTC manages IT environments, IT applications, and business processes of customers, focusing on providing transformational benefits.
Mission:
We are a global IT solutions provider adding value to our clients and people through emerging technologies. We are dedicated to the success of our clients, employees, business partners, suppliers, community, and stakeholders.
About Recruiter
Pradeep Srinivasan