Project Management Coordinator

Role Summary:

As a Project Management Coordinator, you will support project teams in documentation management, compliance, and administrative tasks. You will collaborate closely with service Engineers and subcontractors, ensuring smooth project execution, timely reporting, and proper filing of contract and project documents. This role is ideal for someone with strong attention to detail, organizational skills, and a basic understanding of project workflows.

Key Responsibilities:

1. Project Documentation Coordination

• Maintain and update project documents (Submittals, RFIs, Method Statements, Test Reports, As-built, Manuals).
• Ensure proper version control, naming conventions, and filing.
• Centralize documentation to reduce dependency on individual project managers.

2. CIMS Registration & Declaration (Foreign Contractor Compliance)

• Manage CIMS registration and project declarations for foreign contractors.
• Ensure data accuracy to avoid compliance risks.
• Liaise with contractors, CIDB officers, and internal teams to resolve issues.

3. Administrative Support

• Prepare trackers, document logs, and reports to assist Project Managers.

4. Compliance & Contract Support

• Verify submission of required Safety & Health documentation by contractors.
• Ensure proper filing of contract documents.
• Track contractor permits, certifications, and CIDB registrations.

Qualifications:

• Diploma/Certificate in Business Administration, Project Administration, Engineering, or related fields.
• 35 years experience in documentation management or project administration is preferred.
• Basic understanding of construction/project workflows.
• Proficient in Microsoft Office.
• Strong attention to detail and good communication skills.