Project Management Executive

Job Objective

To provide project coordination and administrative support by maintaining project schedules, monitoring milestones, managing order records, coordinating cross-functional activities, and ensuring timely project delivery and accurate documentation.

Key Responsibilities

• Maintain master project schedules, milestone trackers, and open order records across all projects.
• Monitor project timelines, committed delivery dates, purchase orders, and order status in the ERP system.
• Prepare weekly project progress, production, and shipment reports.
• Coordinate project meetings, prepare meeting minutes, and follow up on outstanding action items.
• Maintain Engineering Change Order (ECO), Bill of Materials (BOM), and document revision records.
• Coordinate with internal departments, including Production, Engineering, Purchasing, and Logistics, to ensure smooth project execution.
• Coordinate export documentation and update customer portals when required.
• Monitor project progress, identify potential delays or material shortages, and escalate risks to the relevant parties.
• Ensure project documents, records, and reports are properly maintained and controlled.
• Perform other project-related duties as assigned by the Immediate Superior.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Project Management, or Engineering.
• Minimum 3 years of experience in project coordination, order management, or planning support in manufacturing.
• Proficient in Microsoft Excel, PowerPoint, ERP systems, and project scheduling tools.
• Good communication, coordination, reporting, and documentation skills.
• Organized, detail-oriented, proactive, and able to manage multiple tasks.
• Good command of English; Mandarin is an added advantage.
• CAPM or PMP certification/training is an added advantage.
• Candidates without relevant qualifications should have at least 5 years of relevant manufacturing project coordination or order management experience.