The PMO Specialist provides governance, financial control, reporting, and portfolio support to IT infrastructure programmes delivering construction and fit-out related projects across multiple countries.
The role ensures projects are delivered in accordance with global technology standards, programme governance frameworks, and financial controls while supporting Project and Programme Managers in day-to-day execution.
Key Responsibilities
1. Portfolio & Programme Governance
- Implement and maintain programme governance framework
- Ensure adherence to global project management standards, templates and toolsets
- Support stage gate reviews and milestone validation
- Maintain portfolio dashboards and executive reporting packs
- Monitor compliance with risk, financial and reporting standards
- Support steering committee preparation and documentation
2. Financial Management & Control
- Track project budgets, forecasts and actual spend
- Perform variance analysis and financial reconciliation
- Maintain cost trackers and CapEx/OpEx classifications
- Support re-forecasting cycles and financial planning
- Ensure financial reporting is aligned with corporate accounting tools
- Assist in validating vendor invoices and accrual tracking
3. Risk, Issue & Dependency Management
- Maintain RAID logs (Risks, Assumptions, Issues, Dependencies)
- Monitor mitigation actions and escalation timelines
- Facilitate risk workshops
- Track cross-project interdependencies
- Ensure escalation protocols are followed
4. Resource & Capacity Management
- Maintain resource allocation trackers
- Monitor resource utilisation and capacity gaps
- Support onboarding/offboarding of T&M resources
- Maintain skills inventory for programme resources
5. Reporting & Communications
- Produce weekly, monthly and quarterly status reports
- Create executive dashboards and KPI tracking reports
- Prepare materials for Steering Committees and governance forums
- Consolidate multi-country reporting inputs
- Ensure consistent reporting format across regions
6. Quality Assurance & Standards Compliance
- Conduct documentation quality reviews
- Ensure alignment with:
- Technology standards
- Security & compliance requirements
- Change management processes
- Support audit readiness activities
- Maintain document repository and version control
7. Tooling & Systems Administration
- Administer and maintain programme management tools such as:
- MS Project
- Jira / Confluence
- Clarity / Planview
- SharePoint
- Ensure accurate data capture in reporting systems
- Support automation of reporting where possible
Required Experience
- Minimum 5 years experience in PMO / Project Governance roles
- Experience supporting IT infrastructure programmes
- Exposure to construction / office fit out / relocation projects preferred
- Experience in financial services or regulated environments preferred
- Experience working across multiple countries and time zones
- Familiarity with CapEx-driven programmes
Technical Knowledge
- Strong understanding of:
- IT infrastructure delivery lifecycle
- Network & cabling deployments
- Data centre or office relocation projects
- Knowledge of:
- Risk management frameworks
- Financial tracking models
- Governance frameworks (PMI, PRINCE2)
Core Competencies
Analytical & Financial Skills
- Strong numerical and financial acumen
- Ability to interpret budget data and forecasts
- Variance and trend analysis expertise
Governance & Structure
- Strong documentation discipline
- Attention to detail
- Structured approach to reporting
Communication
- Clear executive-level written reporting
- Stakeholder coordination skills
- Ability to manage multiple reporting lines
Organisational Skills
- Ability to manage multiple projects simultaneously
- Strong prioritisation capability
- Deadline-driven
Qualifications
Preferred certifications:
- PMP (Project Management Professional)
- PRINCE2 Foundation or Practitioner
- PMO certification (e.g., P3O)
- ITIL Foundation (desirable)
Bachelor's degree in:
- Business
- Information Technology
- Engineering
- Finance or related discipline
