Project Manager

Company Description

Electric Library (Malaysia) Sdn. Bhd. is a Malaysian technology company with over three decades of experience delivering innovative digital solutions to organizations across the public and private sectors. We help organizations accelerate their digital transformation journey through end-to-end solutions in digitization, digitalization and enterprise digital transformation. Our expertise spans AI-powered business solutions, Enterprise Document Management Systems, Knowledge Management, Asset & Inventory Management, RFID file and asset tracking, smart workplace technologies and fully integrated turnkey solutions. From consultation and system design to implementation, integration, cloud hosting and long-term support, we provide comprehensive solutions that enable organizations to work smarter, improve operational efficiency and unlock the full value of their information and assets.

Job Summary

We are seeking an experienced and results-driven Project Manager to oversee the planning, coordination, execution and successful delivery of IT and digital transformation projects.

The successful candidate will be responsible for managing project timelines, resources, budgets and deliverables while coordinating with internal technical teams, vendors and clients. This role requires strong leadership, problem-solving and stakeholder management skills to ensure projects are completed on schedule, within budget and in accordance with contractual requirements and customer expectations.

Key Responsibilities

• Plan, manage, and oversee end-to-end IT projects from project initiation and implementation to testing, deployment, handover and closure.
• Develop and maintain project plans, implementation schedules, resource allocations, budgets and project documentation.
• Coordinate and supervise internal technical teams, developers, engineers, vendors and subcontractors to ensure timely completion of assigned tasks and deliverables.
• Monitor project progress, identify potential risks, resolve issues and implement corrective actions to prevent delays and cost overruns.
• Act as the primary point of contact for clients, providing regular project updates, conducting progress meetings and managing stakeholder expectations.
• Ensure all project deliverables comply with approved specifications, contractual obligations, quality standards and customer requirements.
• Oversee system testing, User Acceptance Testing (UAT), training, deployment and project handover activities.
• Manage project documentation, including meeting minutes, progress reports, implementation records, change requests and project completion reports.
• Coordinate with management and relevant departments on project resources, procurement requirements, project costs and billing milestones.
• Ensure timely resolution of outstanding issues and successful project closure, including customer sign-offs and final acceptance.

Qualifications & Requirements

• Bachelor's Degree in Information Technology, Computer Science, Project Management, Engineering or a related field.
• Minimum 2–3 years of experience managing IT projects, preferably involving software implementation, system integration, IT infrastructure or digital transformation solutions.
• Proven track record of successfully delivering projects within agreed timelines, budgets and scope.
• Strong understanding of project management methodologies, including Waterfall, Agile or Hybrid approaches.
• Experience managing technical teams, vendors, subcontractors and multiple stakeholders across concurrent projects.
• Good understanding of software development lifecycles (SDLC), system implementation, testing, deployment and project documentation.
• Strong leadership, organizational, communication, problem-solving and decision-making skills.
• Ability to manage project risks, resolve conflicts, and work effectively under tight deadlines.
• Proficient in project management tools and Microsoft Office applications.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Experience managing government or enterprise IT projects including tender-based implementations, is an added advantage.
• Logistics Management skills to oversee the movement, scheduling and allocation of resources.
• Effective communication skills, with the ability to collaborate across multidisciplinary teams.
• Able to travel interstate or overseas (if required) as required for each project.